At a Glance
- Tasks: Support daily operations and administration for Hume Health and a family office.
- Company: Join a dynamic health intelligence company with a focus on innovation.
- Benefits: Competitive salary, flexible hybrid work, and growth opportunities.
- Other info: Collaborative environment with a commitment to diversity and inclusion.
- Why this job: Work closely with senior leadership and make a real impact in two growing organisations.
- Qualifications: 5-10 years in administration or operations; startup experience preferred.
The predicted salary is between 28000 - 32833 £ per year.
Hume Health is a health intelligence and services company helping people take greater ownership of their metabolic health and longevity. Alongside Hume Health, our leadership team also manages a family office with interests spanning technology, philanthropy, and international real estate development.
We are looking for a highly organized Operations & Administrative Coordinator to support the day-to-day operations of both Hume Health and the family office. Working directly with the C-suite, you will help coordinate recruiting, contracts, administration, and operational workflows that are critical to keeping both organizations running efficiently.
- Coordinate recruiting activities, including interview scheduling, candidate communications, onboarding administration, and maintenance of hiring records.
- Support contract administration by tracking key terms, renewal dates, approvals, and related documentation.
- Maintain organized filing systems, document repositories, records, and business documentation across both organizations.
- Coordinate vendor administration, ordering, invoicing, expense tracking, payroll administration, and other operational processes.
- Support compliance tracking, reporting, and general business administration.
- Assist the Chief of Staff and leadership team with operational priorities and special projects.
- Help improve administrative processes and ensure information remains organized, accurate, and accessible.
- Provide flexible administrative and operational support as new initiatives and business needs arise.
5-10 years of experience in administration, operations, executive support, recruiting coordination, or a similar role.
Startup / Scale up work experience.
Proficiency with Microsoft Office, Google Workspace, and modern collaboration tools.
Competitive salary and benefits.
Hybrid working arrangements with flexibility (1-2 days per week in office desired).
The opportunity to work directly with senior leadership across both a high-growth health technology company and a family office.
Exposure to a broad range of operational, administrative, recruiting, and business activities.
A collaborative, entrepreneurial environment with significant learning and development opportunities.
The chance to play a key role in helping two growing organizations operate effectively and efficiently.
Hume Health is committed to building a diverse and inclusive workplace.
Operations & Administration Manager in City of London employer: Hume Health
Hume Health is an exceptional employer, offering a dynamic and collaborative work environment where you can directly impact the operations of both a high-growth health technology company and a family office. With flexible hybrid working arrangements, competitive salary and benefits, and ample opportunities for professional development, you'll thrive in a culture that values diversity and innovation while supporting your career growth.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Administration Manager in City of London
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Hume Health.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Hume Health.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Hume Health, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Operations & Administration Manager in City of London
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Hume Health.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Hume Health.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Hume Health. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Hume Health. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Hume Health
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Hume Health’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
