Location: London, United Kingdom
About the Role
We are looking for an exceptional Personal Assistant to support the Founder of an international AI and robotics company
This is far more than a traditional assistant position. The successful candidate will ensure seamless execution of meetings, communications, and day-to-day priorities in an extremely fast-paced international environment
A critical part of this role is attending high-level meetings conducted entirely in English, producing exceptionally accurate meeting minutes, documenting key discussions, decisions, and action items, and ensuring flawless follow-up. Outstanding written and spoken English is therefore absolutely essential
The ideal candidate is highly organized, detail-oriented, proactive, and capable of maintaining absolute confidentiality
Key Responsibilities
- Attend executive meetings with the Founder and senior leadership te
- am.Take comprehensive, accurate, and well-structured meeting minutes in Engli
- sh.Capture decisions, action items, ownership, deadlines, and follow-up requirements with exceptional precisi
- on.Produce executive summaries immediately by the end of the meetings and confirm decisions in live with stakeholde
- rs.Track action items and ensure timely follow-up across multiple stakeholde
- rs.Draft professional correspondence and documentation in impeccable Engli
- sh.Proofread presentations, reports, and other business documen
- ts.Manage the Founder's complex calendar, meetings, and prioriti
- es.Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itinerariy
- Organize business and personal schedules
- Liaise with internal teams, investors, advisors, legal counsel, banks, and external partners
- Collecting documents and agenda for the meetings, prepare briefing materials where need
- Handle confidential documentation and sensitive information
- Coordinate personal and office management matters upon request
Requirements
- Native or near-native written and spoken English is mandatory
- Based in London and legally authorized to work in the UK
- Extensive experience taking minutes during executive meetings and producing professional meeting protocols in English
- Exceptional listening, note-taking, and business writing skills
- Outstanding attention to detail with the ability to capture complex discussions accurat
- Excellent organizational and project management ski
- Ability to prioritize multiple tasks in a fast-paced environment
- Strong discretion, integrity, and professionalism
- Excellent command of Microsoft Office, Google Workspace
Preferred Qualifications
- Experience working with founders of technology companies or high-growth star
- tups.Experience within Executive Office, Chief of Staff, Executive Assistant, or Family Office environment
- Experience supporting board meetings, investor meetings, or executive committees
- Familiarity with AI, technology, or venture-backed companies
What We offer
- The opportunity to work directly alongside the founder of one of the world's most ambitious AI company
- Exposure to strategic decision-making at the highest level
- A dynamic, entrepreneurial, and international environment
- Competitive compensation package
- Long-term career growth and the opportunity to become one of the Founder's most trusted business partners
Reporting
- PA will be directly reporting to the Chief of CEO Office and assist to the Founder
PA to the Founder Executive Meeting Coordinator & Minutes Specialist employer: Humanoid
Humanoid is an exceptional employer located in the vibrant city of London, offering a dynamic work culture that fosters innovation and collaboration. With a strong commitment to employee growth, we provide ample opportunities for professional development and advancement within the rapidly evolving field of robotics and AI. Our focus on delivering cutting-edge technology ensures that you will be part of a team that is not only shaping the future of industrial applications but also making a meaningful impact in the industry.
