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For Companies At a Glance
- Tasks: Manage daily office operations and ensure a welcoming environment for all.
- Company: Join Humanoid, the UK's leading AI and robotics company.
- Benefits: Competitive salary, stock options, free meals, and travel opportunities.
- Why this job: Be part of a groundbreaking team shaping the future of humanoid robots.
- Qualifications: Experience in office management and strong organisational skills.
- Other info: Dynamic startup culture with opportunities for growth and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Humanoid is the first AI and robotics company in the UK, creating the world’s most advanced, reliable, commercially scalable, and safe humanoid robots. Our first humanoid robot HMND 01 is a next‑gen labour automation unit, providing highly efficient services across various use cases, starting with industrial applications.
Our Mission
At Humanoid we strive to create the world’s leading, commercially scalable, safe, and advanced humanoid robots that seamlessly integrate into daily life and amplify human capacity.
Vision
In a world where artificial intelligence opens up new horizons, our faith in its potential unveils a new outlook where, together, humans and machines build a new future filled with knowledge, inspiration, and incredible discoveries. The development of a functional humanoid robot underpins an era of abundance and well‑being where poverty will disappear, and people will be able to choose what they want to do. We believe that providing a universal basic income will eventually be a true evolution of our civilisation.
Solution
As the demands on our built environment rise, labour shortages loom. With the world’s workforce increasingly moving away from undesirable tasks, the manufacturing, construction, and logistics industries critical to our daily lives are left exposed. By deploying our general‑purpose humanoid robots in environments deemed hazardous or monotonous, we envision a future where human well‑being is safeguarded while closing the gaps in critical global labour needs.
About The Role
As Office Manager, you will be responsible for the daily running and continuous improvement of our London headquarters. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events. You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company. This is a high‑trust, high‑ownership role suited to someone who naturally cares about the details and who takes genuine pride in making things run seamlessly.
What You’ll Do
- Run day‑to‑day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces
- Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy
- Liaise with building management, cleaners, and contractors for maintenance, repairs, and services
- Be the point person for office questions, requests, and issue resolution
- Support onboarding/offboarding (desk setup, welcome materials, orientation)
- Coordinate internal events, team lunches, meetings, and workshops in the space
- Welcome and host visitors, candidates, and partners with professionalism and warmth
- Keep reception and meeting rooms aligned with our brand and standards
- Manage deliveries, post, and front‑of‑house operations
- Partner with the Head of Global Workplace & Facilities to align on strategy and standards
- Help establish consistent operating rhythms across London, Boston, and Vancouver
- Support cross‑site initiatives (office upgrades, supplier standards, employee experience best practices)
- Manage suppliers for consumables, catering, and office services
- Process invoices, track local budgets, and support expense reporting
- Maintain internal documentation for office operations and procedures
We’re Looking For
- Experience in office management, facilities coordination, or team operations in a high‑performance environment
- Impeccable organisational skills and attention to detail—you notice what others miss
- Clear communicator with confidence working across levels—from team members to senior leaders and external visitors
- Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice
- Strong alignment with our values around precision, pride, hospitality, and responsiveness
Nice to have
- Experience supporting fast‑growing technical or product teams
- Exposure to health & safety, security, or environmental considerations in workplace operations
- Familiarity with setting up new offices or contributing to facility expansion projects
- Skilled in Google Workspace, or other tools for lightweight office tracking and documentation
What We Offer
- Competitive salary plus participation in our Stock Option Plan
- Paid vacation with adjustments based on your location to comply with local labor laws
- Travel opportunities to our Vancouver and Boston offices
- Office perks: free breakfasts, lunches, snacks, and regular team events
- Freedom to influence the product and own key initiatives
- Collaboration with top‑tier engineers, researchers, and product experts in AI and robotics
- Startup culture prioritising speed, transparency, and minimal bureaucracy
How to Apply
Does this role sound like the perfect fit for you? Fill in the form and include links or files that showcase the best of what you’ve built and achieved.
Office Manager – London HQ in England employer: Humanoid
Contact Detail:
Humanoid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager – London HQ in England
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since Humanoid is all about innovation and collaboration. Tailor your responses to show how you align with their vision.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the hiring team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Office Manager position.
We think you need these skills to ace Office Manager – London HQ in England
Some tips for your application 🫡
Show Your Personality: When you're filling out your application, let your personality shine through! We want to see who you are beyond your qualifications. A bit of humour or a personal touch can make your application stand out.
Tailor Your Application: Make sure to customise your application for the Office Manager role. Highlight your relevant experience and skills that align with our mission at Humanoid. This shows us you’re genuinely interested in the position and understand what we’re about.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and long-winded explanations. Make it easy for us to see why you’d be a great fit for our team!
Include Supporting Materials: Don’t forget to attach any links or files that showcase your achievements! Whether it’s a portfolio, references, or examples of your work, these materials can really help us get a better sense of your capabilities.
How to prepare for a job interview at Humanoid
✨Know Your Office Management Basics
Before the interview, brush up on your office management skills. Understand the daily operations of an office, from supply management to event coordination. Be ready to discuss how you would handle specific scenarios, like managing a busy reception or ensuring the office is always welcoming.
✨Showcase Your Organisational Skills
During the interview, highlight your impeccable organisational skills. Share examples of how you've successfully managed multiple tasks or projects simultaneously. Use specific instances where your attention to detail made a significant difference in your previous roles.
✨Communicate with Confidence
As the face of the office, strong communication is key. Practice articulating your thoughts clearly and confidently. Be prepared to answer questions about how you would interact with team members, senior leaders, and external visitors, showcasing your ability to adapt your communication style.
✨Demonstrate Proactivity
Employers love candidates who take initiative. Prepare examples that illustrate how you've anticipated needs and solved problems before they escalated. Discuss how you would approach creating a seamless office experience and maintaining high standards across locations.
