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- Tasks: Support the founder with data entry, contact management, and meeting coordination.
- Company: Join a dynamic team at a cutting-edge AI company in London.
- Benefits: Enjoy competitive pay, paid time off, and a pension plan.
- Why this job: Be part of a fast-paced environment where your skills truly make a difference.
- Qualifications: 7+ years as an executive assistant; fluent in Russian; tech-savvy.
- Other info: Office located just 5 minutes from Paddington station.
The predicted salary is between 36000 - 60000 £ per year.
As a business assistant, you’ll apply your professional skills in a wide range of tasks, including:
- Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets.
- Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
- Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided.
- Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed.
- Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
- Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
- Analytics Support: Assist in compiling and analyzing data for business reports and presentations.
- Document Translation: Translate documents as needed.
- Minute Preparation: Assist in taking and preparing meeting minutes.
- Data Storage Management: Organize and manage data storage systems to ensure data integrity and availability (Notion).
- Letter Preparation: Compose and prepare business correspondence and letters as required.
- Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management.
About you: You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners or CEOs. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
Required Skills and Experience:
- A minimum of 7 years of direct hands-on experience as an executive or business assistant to business owners (UHNWH) or Forbes list businessmen.
- Fluent Russian language command is a must.
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion.
- Ability to multitask with ease and prioritise work as needed.
- Highly organised with excellent time management skills.
- Ability to learn new tools quickly.
- Excellent interpersonal communication.
- Strong writing skills.
- Ability to work independently and under the pressure of deadlines.
- Solution driven!
Compensation & benefits:
- Competitive compensation level will be negotiated with the finalist.
- Paid time off including vacation/sick leave.
- You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays.
- The office will be closed between Christmas and New Year and this period will be in addition to your annual leave.
- If for any reason you should be required to work any of the days during the period between Christmas and New Year you will be entitled to the same number of days worked to be taken as holiday in lieu.
- The Company’s holiday year runs between 1 January to 31 December each year.
- If the Appointment commences or terminates part way through a holiday year, your entitlement during that holiday year shall be calculated on a pro rata basis rounded up to the nearest half day.
- Visa sponsorship.
- Pension plan.
Work mode: office full time, Paddington district (London) - 5 min walk from Paddington station - 5 Merchant Sq, London W2 1AY.
Contact Detail:
Humanoid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business/Executive Assistant to the founder (fluent Russian language command).
✨Tip Number 1
Make sure to highlight your experience in fast-paced environments, as this role requires someone who can handle multiple tasks efficiently. Be ready to share specific examples of how you've successfully managed competing priorities in previous positions.
✨Tip Number 2
Since fluency in Russian is a must, consider preparing a brief demonstration of your language skills. This could be a short translation or a conversation practice that showcases your proficiency and confidence in using the language in a business context.
✨Tip Number 3
Familiarise yourself with the tools mentioned in the job description, such as Google Workspace, Zoom, and Notion. If you can, create a small project or document using these tools to demonstrate your tech-savviness during the interview.
✨Tip Number 4
Prepare to discuss your approach to organisation and time management. You might want to share specific strategies or tools you use to keep track of tasks and deadlines, as this will show your potential employer that you're proactive and detail-oriented.
We think you need these skills to ace Business/Executive Assistant to the founder (fluent Russian language command).
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an executive or business assistant. Emphasise your 7+ years of experience, fluency in Russian, and proficiency with tools like Google Workspace and Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and positive attitude. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description, such as data entry and Zoom coordination.
Showcase Your Tech Skills: In your application, clearly outline your familiarity with online software mentioned in the job description, such as Notion, Jira, and Slack. Provide examples of how you've used these tools effectively in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Humanoid
✨Showcase Your Experience
With at least 7 years of experience required, be ready to discuss specific examples from your past roles. Highlight how your skills directly relate to the tasks mentioned in the job description, such as data entry and document processing.
✨Demonstrate Tech Savviness
Since the role requires advanced knowledge of various online software, prepare to discuss your proficiency with tools like Google Workspace, Excel, and Notion. Consider bringing examples of how you've used these tools effectively in previous positions.
✨Prepare for Language Proficiency
Fluency in Russian is a must, so be prepared to demonstrate your language skills during the interview. You might be asked to translate a document or have a conversation in Russian to showcase your command of the language.
✨Exhibit Strong Interpersonal Skills
As a business assistant, communication is key. Be ready to share examples of how you've successfully collaborated with teams or supported executives in high-pressure environments. A positive attitude and a smile can go a long way!
