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- Tasks: Manage daily office operations and coordinate exciting events for our team.
- Company: Join a dynamic agency that values teamwork and employee engagement.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Be the heartbeat of our office and inspire a vibrant workplace culture.
- Qualifications: 3 years of admin experience and strong communication skills required.
- Other info: On-site role with no remote options; perfect for those who thrive in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
Reporting to the Director of Agency Operations, the Office Manager oversees, manages and implements daily administrative tasks to ensure the business’ operations run effectively and efficiently. The ideal candidate will have at least 3 years administrative experience and can support in a variety of areas within our agency. This person also has the ability to understand the needs of our staff while being able to inspire employee engagement on a daily basis through special tasks and or events, supporting both in office and working from home employees. The Office Manager will also support in the execution of events and coordinate requirements for large meetings or conferences. This person has the ability to prioritize and coordinate administrative services as it relates to office supplies, equipment, security and maintenance as well as basic administrative tasks to support the Team.
Responsibilities
- Coordinate and perform daily related tasks, meetings, interactions with third-party vendors and suppliers.
- Prioritise and coordinate administrative services for the company as it relates to supplies, equipment, security and maintenance services.
- Oversee and coordinate administrative procedures and review, evaluate and help implement new procedures as required.
- Oversee the maintenance & purchasing of equipment and supplies.
- Understand the needs of employees, identify opportunities for engagement and provide recommendations.
- Manage employee cell phones as it relates to hardware, travel packs, and invoicing.
- Assist HR when needed, new hire onboardings and departures.
- Manage and track vendor contract expiry dates / costs to ensure renewals are being processed and costs remain in-line with needs/ budget.
- Maintain a safe, compliant workplace by coordinating health & safety practices, monitoring adherence to internal standards and local regulations, and escalating risks or incidents promptly.
- Manage internal office communications by posting timely updates, reminders, and operational notices via the MatterMost Office group channel and email (as appropriate), ensuring messaging is clear, consistent, and aligned with company guidelines. Update and maintain our internal intranet (Wiki).
- Purchase gift vouchers for employees' birthdays.
- Assist finance in approval of vendor invoices.
- Assist in project management as required.
- Assist in Admin employee training and all aspects of employee engagement.
- Manage inventory, including shipping and receiving.
- Manage office desk bookings through our Matrix booking system, and deliver monthly reports.
- Oversee and control the shipping and deliveries as it relates to staff.
- Coordinate, organise and book company activities and events.
- Coordinate, plan and book for employee business travel / conferences such as accommodations, travel, dinners and expenses.
- Travel to conferences to assist throughout the conference. This might include overnights at hotel, often a Sun-Fri.
This is an on-site role that requires the employee to work at the office five days a week.
Qualifications
- Previous office administration experience, or equivalent transferable skills.
- University education, related training or equivalent experience.
- Must have excellent communication and organisational skills as well as the ability to multitask.
- Complete fluency in English, both written and spoken is essential.
- Experience using MS applications and Jira would be an asset.
- Strong sense of initiative.
- Strong understanding of business processes, operations, and organisational systems and structures.
- Flexible, driven and team-oriented.
- Ability to work under pressure, handle multiple tasks, prioritise and meet tight deadlines.
- Hard worker and a proactive problem solver – no job too big or small.
- Professional with a friendly and positive disposition – Customer Service Oriented is a must.
- Experience in events management is an asset.
- Be able to travel occasionally.
- Remote or hybrid work arrangements are not available for this position.
If this sounds like the ideal position for you then apply today!
Office Manager employer: Humankind Global Recruitment
Contact Detail:
Humankind Global Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you're not just a fit for the role, but also for the team. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar faces from our community, so make sure to showcase your enthusiasm for the role!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your administrative experience and any relevant achievements that show you can handle the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've inspired employee engagement or managed office operations in the past.
Show Off Your Communication Skills: Since this role requires excellent communication, make sure your application is clear and concise. Use proper grammar and structure, and don’t forget to showcase your friendly and positive disposition!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Humankind Global Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description and think about how your previous experience aligns with the tasks mentioned, like managing administrative services and coordinating events.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and coordinate services, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Engage with Employee Needs
Demonstrate your understanding of employee engagement by sharing ideas on how to inspire and support staff. Think about past initiatives you've implemented or participated in that improved workplace morale or communication, and be prepared to discuss these during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the Office Manager role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
