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- Tasks: Lead the rollout of Celoxis and manage the CoE Knowledge Hub for project management.
- Company: Join a newly established Project Management Centre of Excellence in London.
- Benefits: Competitive salary, professional development, and opportunities for impactful work.
- Why this job: Shape the future of project management tools and frameworks across the organisation.
- Qualifications: Experience in PMO tool rollouts and strong skills in data governance and reporting.
- Other info: Dynamic role with opportunities for training and stakeholder engagement.
The predicted salary is between 36000 - 60000 £ per year.
The Project Management Centre of Excellence (CoE) is a newly established department within our client's Projects Group. It sits alongside three other departments, the Strategic PMO which manages the delivery of enterprise scale initiatives, the Enterprise Business Analysis team, and the Business Process Transformation team.
The CoE acts as the strategic advisory and capability centre for project management. It enables teams to deliver through guidance, tools, learning, and governance assurance; it does not directly manage project delivery. Its vision is to embed a consistent, mature project management culture across the organisation — where every team has the tools, frameworks, and confidence to deliver successfully and sustainably.
As Tooling and Reporting Manager, you will lead the Tools & Reporting domain of the PMO CoE, with primary responsibility for the rollout, implementation, and adoption of Celoxis (Project Management Tool) and the ongoing management of the CoE Knowledge Hub. You will act as the subject-matter expert for project management tools, reporting frameworks, and templates. You will ensure Celoxis and the Knowledge Hub are embedded as the backbone of the CoE’s digital ecosystem — enabling consistent delivery, governance, and access to frameworks, templates, and guidance across the organisation.
Responsibilities
- Celoxis Implementation & Rollout
- Advise and support on end-to-end implementation of Celoxis across all participating business units in partnership with the project team.
- Partner with project teams to execute the Celoxis rollout plan, including configuration, onboarding, and training.
- Collaborate with project team, IT, vendor teams, and BU PMOs to ensure smooth deployment and integration.
- Design and maintain Celoxis workflows, templates, dashboards, and reports aligned with CoE standards.
- Establish governance for data structure, permissions, and version control within Celoxis.
- Serve as key liaison with Celoxis vendor support for issue resolution, feature requests, and updates.
- Knowledge Hub & PMO Toolkit
- Own and administer the CoE Knowledge Hub (e.g., Confluence or equivalent), ensuring it houses all approved frameworks, templates, playbooks, and guidance.
- Manage structure, access, tagging, and version control to maintain a single source of truth for PMO materials.
- Partner with the Head of CoE to upload, update, and publish content in line with maturity roadmap milestones.
- Develop and maintain the PMO Toolkit — including templates, dashboards, workflow diagrams, and supporting documentation.
- Drive consistency between Celoxis artefacts and the Knowledge Hub repository.
- Adoption, Training & Support
- Deliver training, user guides, and onboarding materials for Celoxis and the Knowledge Hub.
- Run regular clinics and drop-in sessions to reinforce standards and collect user feedback.
- Conduct adoption and usage reviews, reporting on engagement, data quality, and compliance.
- Capture improvement opportunities and iterate tool and hub functionality.
- Reporting, Benchmarking & Governance
- Develop best practice for project reporting and develop approach within Celoxis.
- Support the Head of CoE in engaging and agreeing standard reporting approaches with business unit teams and consolidated portfolio reporting.
- Maintain portfolio and maturity reporting dashboards using Celoxis and Power BI.
- Produce periodic usage analytics and adoption dashboards for Celoxis and Knowledge hub for CoE leadership review.
Requirements
- Proven experience leading tool rollouts or PMO system implementations (Celoxis experience highly desirable).
- Expertise in PMO tooling ecosystems, data governance, and workflow design.
- Hands-on experience with project management and knowledge management platforms (e.g., Confluence, SharePoint, Celoxis).
- Skilled in dashboard and report creation (Power BI, Tableau).
- Strong documentation and template design abilities.
- Excellent facilitation and training delivery skills to support adoption.
- Analytical and process-driven mindset with attention to detail.
- Project management certification (APM, PMI, PRINCE2) desirable.
- Agile certification advantageous.
- Training or facilitation qualification beneficial.
- Strong stakeholder management, capable of balancing governance with user needs.
- Comfortable driving structured change and digital adoption across multiple departments.
- Occasional travel to support training and workshops.
If you are interested in the vacancy or would like a confidential chat please do not hesitate in reaching out.
PMO Tooling and Reporting Manager in London employer: Humankind Global Recruitment
Contact Detail:
Humankind Global Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Tooling and Reporting Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially around project management tools and reporting.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms. The more comfortable you are speaking about your experience, the better you'll perform.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that PMO Tooling and Reporting Manager role. Plus, it shows you’re genuinely interested!
We think you need these skills to ace PMO Tooling and Reporting Manager in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with PMO tools and reporting frameworks. We want to see how your skills align with the role of Tooling and Reporting Manager, so don’t hold back on showcasing your relevant achievements!
Showcase Your Expertise: As a subject-matter expert, it’s crucial to demonstrate your knowledge of Celoxis and other project management tools. Include specific examples of past implementations or rollouts you've led, and how they contributed to successful project outcomes.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points for key achievements and responsibilities to make it easy for us to read. Remember, clarity is key in project management!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Humankind Global Recruitment
✨Know Your Tools Inside Out
As a Tooling and Reporting Manager, you’ll need to demonstrate your expertise in project management tools like Celoxis. Make sure you’re familiar with its features, benefits, and any recent updates. Prepare to discuss how you’ve successfully implemented similar tools in the past.
✨Showcase Your Training Skills
Since training and user adoption are key parts of this role, be ready to share examples of how you've delivered training sessions or created onboarding materials. Highlight your facilitation skills and any feedback you've received from previous training initiatives.
✨Understand Governance and Data Management
This position requires a strong grasp of data governance and reporting frameworks. Brush up on best practices for maintaining data integrity and version control within project management tools. Be prepared to discuss how you’ve ensured compliance and quality in past projects.
✨Engage with Stakeholders
Stakeholder management is crucial for this role. Think about how you’ve balanced user needs with governance in previous positions. Prepare to discuss specific instances where you’ve successfully collaborated with different teams to drive tool adoption and improve processes.
