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- Tasks: Manage daily operations, coordinate events, and support staff engagement.
- Company: Dynamic agency focused on effective operations and employee satisfaction.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Why this job: Be the heartbeat of the office and make a real difference in employee experience.
- Qualifications: 3 years of admin experience, strong communication skills, and a proactive attitude.
- Other info: On-site role with exciting opportunities to manage events and engage with the team.
The predicted salary is between 28800 - 43200 £ per year.
Reporting to the Director of Agency Operations, the Office Manager oversees, manages and implements daily administrative tasks to ensure the business' operations run effectively and efficiently. The ideal candidate will have at least 3 years administrative experience and can support in a variety of areas within our agency. This person also has the ability to understand the needs of our staff while being able to inspire employee engagement on a daily basis through special tasks and or events, supporting both in office and working from home employees. The Office Manager will also support in the execution of events and coordinate requirements for large meetings or conferences.
This person has the ability to prioritize and coordinate administrative services as it relates to office supplies, equipment, security and maintenance as well as basic administrative tasks to support the Team.
Responsibilities- Coordinate and perform daily related tasks, meetings, interactions with third-party vendors and suppliers.
- Prioritize and coordinate administrative services for the company as it relates to supplies, equipment, security and maintenance services.
- Oversee and coordinate administrative procedures and review, evaluate and help implement new procedures as required.
- Oversee the maintenance & purchasing of equipment and supplies.
- Understand the needs of employees, identify opportunities for engagement and provide recommendations.
- Manage employee cell phones as it relates to hardware, travel packs, and invoicing.
- Assist HR when needed, new hire onboardings and departures.
- Manage and track vendor contract expiry dates / costs to ensure renewals are being processed and costs remain in-line with needs/ budget.
- Maintain a safe, compliant workplace by coordinating health & safety practices, monitoring adherence to internal standards and local regulations, and escalating risks or incidents promptly.
- Manage internal office communications by posting timely updates, reminders, and operational notices via the MatterMost Office group channel and email (as appropriate), ensuring messaging is clear, consistent, and aligned with company guidelines.
- Update and maintain our internal intranet (Wiki).
- Purchase gift vouchers for employees' birthdays.
- Assist finance in approval of vendor invoices.
- Assist in project management as required.
- Assist in Admin employee training and all aspects of employee engagement.
- Manage inventory, including shipping and receiving.
- Manage office desk bookings through our Matrix booking system, and deliver monthly reports.
- Oversee and control the shipping and deliveries as it relates to staff.
- Coordinate, organize and book company activities and events.
- Coordinate, plan and book for employee business travel / conferences such as accommodations, travel, dinners and expenses.
- Travel to conferences to assist throughout the conference. This might include overnights at hotel, often a Sun-Fri.
This is an on-site role that requires the employee to work at the office five days a week.
Qualifications- Previous office administration experience, or equivalent transferable skills.
- University education, related training or equivalent experience.
- Must have excellent communication and organizational skills as well as the ability to multitask.
- Complete fluency in English, both written and spoken is essential.
- Experience using MS applications and Jira would be an asset.
- Strong sense of initiative.
- Strong understanding of business processes, operations, and organizational systems and structures.
- Flexible, driven and team-oriented.
- Ability to work under pressure, handle multiple tasks, prioritise and meet tight deadlines.
- Hard worker and a proactive problem solver – no job too big or small.
- Professional with a friendly and positive disposition – Customer Service Oriented is a must.
- Experience in events management is an asset.
- Be able to travel occasionally.
- Remote or hybrid work arrangements are not available for this position.
If this sounds like the ideal position for you then apply today!
Office Manager in London employer: Humankind Global Recruitment
Contact Detail:
Humankind Global Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news articles. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise – understand what you want to convey about your experience and skills.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows that you’re engaged and serious about the role. Think about what you want to know regarding team dynamics or upcoming projects.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that can set you apart from other candidates. Remind them why you’re a great fit and express your enthusiasm for the role!
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've inspired employee engagement or managed events in the past. Let us know what makes you tick!
Show Off Your Organisational Skills: Since the role involves a lot of coordination, make sure to showcase your organisational skills in your application. Mention any tools or systems you've used to manage tasks effectively. We love a proactive problem solver!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Humankind Global Recruitment
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities and qualifications listed, especially around administrative tasks and employee engagement. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past roles where you successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, as this will demonstrate your ability to handle the demands of the role.
✨Engage with Enthusiasm
Since the role involves inspiring employee engagement, come prepared with ideas on how you could enhance workplace culture. Share any past experiences where you initiated team-building activities or improved communication within a team. This shows you’re proactive and genuinely care about the work environment.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the company’s current challenges in office management or how they measure employee engagement success. This not only shows your interest in the role but also gives you a chance to assess if the company is the right fit for you.
