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- Tasks: Lead the rollout of Celoxis and manage the CoE Knowledge Hub for project management.
- Company: Join a forward-thinking organisation focused on embedding a mature project management culture.
- Benefits: Competitive salary, opportunities for professional growth, and a dynamic work environment.
- Other info: Collaborative atmosphere with opportunities for training and development.
- Why this job: Make a real impact by enhancing project delivery tools and supporting teams across the organisation.
- Qualifications: Experience in PMO tool rollouts and strong skills in data governance and workflow design.
The predicted salary is between 50000 - 60000 £ per year.
The Project Management Centre of Excellence (CoE) is a newly established department within our client's Projects Group. It sits alongside three other departments, the Strategic PMO which manages the delivery of enterprise scale initiatives, the Enterprise Business Analysis team, and the Business Process Transformation team.
The CoE acts as the strategic advisory and capability centre for project management. It enables teams to deliver through guidance, tools, learning, and governance assurance; it does not directly manage project delivery. Its vision is to embed a consistent, mature project management culture across the organisation — where every team has the tools, frameworks, and confidence to deliver successfully and sustainably.
As Tooling and Reporting Manager, you will lead the Tools & Reporting domain of the PMO CoE, with primary responsibility for the rollout, implementation, and adoption of Celoxis (Project Management Tool) and the ongoing management of the CoE Knowledge Hub. You will act as the subject‑matter expert for project management tools, reporting frameworks, and templates. You will ensure Celoxis and the Knowledge Hub are embedded as the backbone of the CoE’s digital ecosystem — enabling consistent delivery, governance, and access to frameworks, templates, and guidance across the organisation.
Responsibilities
- Celoxis Implementation & Rollout
- Advise and support on end‑to‑end implementation of Celoxis across all participating business units in partnership with the project team.
- Partner with project teams to execute the Celoxis rollout plan, including configuration, onboarding, and training.
- Collaborate with project team, IT, vendor teams, and BU PMOs to ensure smooth deployment and integration.
- Design and maintain Celoxis workflows, templates, dashboards, and reports aligned with CoE standards.
- Establish governance for data structure, permissions, and version control within Celoxis.
- Serve as key liaison with Celoxis vendor support for issue resolution, feature requests, and updates.
- Own and administer the CoE Knowledge Hub (e.g., Confluence or equivalent), ensuring it houses all approved frameworks, templates, playbooks, and guidance.
- Manage structure, access, tagging, and version control to maintain a single source of truth for PMO materials.
- Partner with the Head of CoE to upload, update, and publish content in line with maturity roadmap milestones.
- Develop and maintain the PMO Toolkit — including templates, dashboards, workflow diagrams, and supporting documentation.
- Drive consistency between Celoxis artefacts and the Knowledge Hub repository.
- Adoption, Training & Support
- Deliver training, user guides, and onboarding materials for Celoxis and the Knowledge Hub.
- Run regular clinics and drop‑in sessions to reinforce standards and collect user feedback.
- Conduct adoption and usage reviews, reporting on engagement, data quality, and compliance.
- Capture improvement opportunities and iterate tool and hub functionality.
- Develop best practice for project reporting and develop approach within Celoxis.
- Support the Head of CoE in engaging and agreeing standard reporting approaches with business unit teams and consolidated portfolio reporting.
- Maintain portfolio and maturity reporting dashboards using Celoxis and Power BI.
- Produce periodic usage analytics and adoption dashboards for Celoxis and Knowledge hub for CoE leadership review.
Requirements
- Proven experience leading tool rollouts or PMO system implementations (Celoxis experience highly desirable).
- Expertise in PMO tooling ecosystems, data governance, and workflow design.
- Hands‑on experience with project management and knowledge management platforms (e.g., Confluence, SharePoint, Celoxis).
- Skilled in dashboard and report creation (Power BI, Tableau).
- Strong documentation and template design abilities.
- Excellent facilitation and training delivery skills to support adoption.
- Analytical and process‑driven mindset with attention to detail.
- Agile certification advantageous.
- Strong stakeholder management, capable of balancing governance with user needs.
- Comfortable driving structured change and digital adoption across multiple departments.
- Occasional travel to support training and workshops.
If you are interested in the vacancy or would like a confidential chat please do not hesitate in reaching out.
PMO Tooling and Reporting Manager in England employer: Humankind Global Recruitment
Contact Detail:
Humankind Global Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Tooling and Reporting Manager in England
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! Prepare a portfolio or case studies that highlight your experience with PMO tools and reporting. This will give you an edge during interviews.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms. The more comfortable you are, the better you’ll perform when it counts.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace PMO Tooling and Reporting Manager in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with PMO tools and project management. We want to see how your skills align with the role of Tooling and Reporting Manager, so don’t hold back!
Showcase Your Expertise: When detailing your experience, focus on your hands-on work with tools like Celoxis and any relevant project management platforms. We’re looking for someone who can hit the ground running, so let us know what you’ve done!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. Remember, clarity is key in project management!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Humankind Global Recruitment
✨Know Your Tools Inside Out
As a PMO Tooling and Reporting Manager, you’ll need to demonstrate your expertise in project management tools like Celoxis. Make sure you’re familiar with its features, benefits, and any recent updates. Prepare to discuss how you’ve successfully implemented similar tools in the past.
✨Showcase Your Training Skills
Since training and onboarding are key parts of this role, be ready to share examples of how you've delivered effective training sessions before. Highlight your ability to create user guides and run clinics that enhance tool adoption and user engagement.
✨Understand Governance and Data Management
The role involves establishing governance for data structure and permissions. Brush up on your knowledge of data governance principles and be prepared to discuss how you would ensure compliance and maintain a single source of truth for PMO materials.
✨Prepare for Stakeholder Engagement
Strong stakeholder management is crucial for this position. Think about how you’ve balanced governance with user needs in previous roles. Be ready to discuss strategies for engaging different teams and ensuring their buy-in during tool rollouts.