Recruitment & Onboarding Co-ordinator in Coventry

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless, customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately, adhering to legislation and best practices. As a key contact for candidates, managers, and stakeholders, you will support all stages of the recruitment and onboarding process, enhancing the candidate experience.

Responsibilities

• Recruitment & Onboarding Administration
  • Deliver high-quality recruitment and onboarding administrative services.
  • Support recruitment campaigns and onboarding activities across various service areas.
  • Ensure timely and accurate completion of recruitment administration.
  • Assist managers and stakeholders throughout the recruitment process.
• Right to Work & Immigration Compliance
  • Conduct compliant Right to Work checks and process Share Code verifications.
  • Audit employee files to ensure complete and accurate Right to Work records.
  • Maintain documentation on HR systems and resolve documentation gaps.
  • Apply knowledge of UK immigration and Right to Work legislation.
  • Update the Sponsor Management System (SMS) accurately.
• Pre-Employment Checks
  • Coordinate and monitor Right to Work, DBS checks, Occupational Health clearances, references, and sponsorship requirements.
  • Ensure all checks are completed before employment commences.
  • Track progress and follow up on outstanding checks.
• HR Administration
  • Produce recruitment and onboarding documentation.
  • Generate HR correspondence such as variation and probationary letters.
  • Maintain accurate HR and recruitment records.
• Candidate & Manager Support
  • Serve as the first point of contact for recruitment and onboarding inquiries.
  • Manage recruitment and Right to Work mailboxes.
  • Provide professional and efficient responses to candidate and manager queries.
• Systems & Data Management
  • Utilize Applicant Tracking Systems effectively.
  • Maintain accurate candidate and employee records.
  • Produce reports and management information as needed.
  • Ensure compliance with data protection and confidentiality requirements.
• Continuous Improvement
  • Support service improvement initiatives and process standardization.
  • Contribute to recruitment and onboarding projects.
  • Identify opportunities to enhance efficiency and candidate experience.
• Team Support
  • Collaborate with Recruitment & Onboarding, HR Business Partners, People & Culture, Employee Relations, Payroll & Pensions, Occupational Health, Hiring Managers, Schools, and External Stakeholders.
  • Provide cover for colleagues and support wider HR and recruitment activities as needed.

Requirements

Essential

• Experience in recruitment and onboarding administration.
• Familiarity with Right to Work and pre-employment checks.
• Knowledge of sponsorship and immigration compliance processes.
• Proficiency in using Applicant Tracking Systems (ATS).
• Strong organizational and administrative skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and maintain confidentiality.
• Proficiency in Microsoft Office applications.

Desirable

• Experience in Local Authority or Public Sector.
• Familiarity with TribePad or similar recruitment systems.
• Knowledge of UK Right to Work legislation and sponsorship requirements.
• Experience in a large and complex organization.

What's on Offer?

• £17.75 per hour (Umbrella)
• 2 Month Contract
• Full-Time Hours
• Bi-weekly Pay
• Opportunity to join a supportive HR and Recruitment team.
• Exposure to recruitment, onboarding, sponsorship, immigration, and compliance processes.
• Ideal for candidates with experience in Recruitment Administration, HR Administration, Onboarding, Compliance, or Talent Acquisition.

Applications are particularly welcomed from candidates with experience as a Recruitment Coordinator, Onboarding Coordinator, Recruitment Administrator, HR Administrator, Talent Acquisition Administrator, Compliance Administrator, Recruitment Assistant, or HR Support Officer.