At a Glance
- Tasks: Support school operations, manage admin tasks, and assist with events.
- Company: Join the University of Hull, fostering a diverse and inclusive community.
- Benefits: Part-time hours, competitive salary, and a supportive work environment.
- Other info: Flexible working hours and opportunities for personal growth.
- Why this job: Make a difference in student and staff experiences while developing your skills.
- Qualifications: Strong organisational skills and a passion for supporting education.
The predicted salary is between 26707 - 28778 £ per year.
We are committed to equality, diversity and inclusion, creating a community where colleagues feel respected and valued. We aim to reflect the diversity of our students and communities, and to strengthen our university through collaboration and diverse perspectives, across all roles at the University.
The University of Hull has adopted a new professional service delivery model following extensive consultation with stakeholders from across the University. A key element of the new service delivery model is the resourcing of academic Schools to provide support at a local level but also alignment at both faculty and functional levels. Additionally, Faculty resourcing provides a critical interface into functional areas (Finance for example) through business partners and communities of practice that serve to support and reinforce a single professional service culture for the University. Driving continuous improvement through consistency of policy, process, practice and systems utilization will be a critical enabler of success.
It is an exciting time to be at the University of Hull as we build our One Team culture, drive service improvement and support our students and staff achieve their personal goals and aspirations.
Specific duties and responsibilities of the post:
- Support Health and Safety and facilities procedures working closely with the Faculty Operations Manager.
- Support the core administration processes and procedures relating to the School with tasks such as purchasing, expense processing, hospitality requests, travel bookings etc.
- Supporting the distribution of information across the School including updating the SharePoint site and producing ebulletins.
- Be the main point of contact for operational support for academic staff.
- Maintain effective and positive professional relationships with central University HR, Finance, and Infrastructure services teams, to ensure a cohesive and University-wide approach to operational delivery, supporting an excellent staff experience.
- Responsibility for all resource related administration, abiding with GDPR compliance at all times.
- Working closely with the Faculty Operations Manager to ensure continued optimal efficiency and effectiveness of the service is provided and reviewed regularly.
- Service School level committees and forums.
- Support the planning and delivery of School and Faculty events.
- Collating and analysing data to inform faculty responses to University and external requests for information, including subject access requests and FOI requests.
- Develop procedural documents that map out standard processes for internal reference. Support academic staff with effective signposting to key policies and procedures.
- Ensure support for PhD students undertaking teaching ensuring provision of appropriate resources.
- Provide support as needed for events such as Clearing, Open and Offer Holder Days, Registration and Graduation ceremonies for the wider faculty as required.
This is a part-time role working 14.6 hours per week, days worked to be discussed with the successful candidate. The above salary is the full-time salary, this will be pro rata to 0.4 FTE.
For any informal queries relating to this role, please contact christine.hill@hull.ac.uk. Applications close at 00:01am of the closing date listed. We reserve the right to close this vacancy early if we receive sufficient applications. If you are interested in this role, please submit your application as early as possible.
School Operations Administrator employer: Hull Limited.
The University of Hull is an exceptional employer, fostering a culture of equality, diversity, and inclusion where every colleague is respected and valued. With a commitment to professional development and a supportive environment, employees can thrive while contributing to the success of students and the wider community. Located at the Cottingham Road Campus, this part-time role as a School Operations Administrator offers flexible working arrangements and the opportunity to be part of a dynamic team dedicated to continuous improvement and service excellence.
StudySmarter Expert Advice🤫
We think this is how you could land School Operations Administrator
✨Tip Number 1
Get to know the University of Hull! Research their values, culture, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the School Operations Administrator role.
✨Tip Number 3
Prepare for the interview by practising common questions related to school operations and administration. Think about how your skills align with the responsibilities listed in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the University of Hull team.
We think you need these skills to ace School Operations Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific duties of the School Operations Administrator role. We want to see how you can contribute to our One Team culture!
Showcase Your Communication Skills:Since this role involves maintaining professional relationships and distributing information, be sure to demonstrate your communication skills in your written application. We love clear and concise writing that gets straight to the point!
Highlight Relevant Experience:If you've got experience in administration or supporting academic staff, make it shine! We’re looking for examples that show how you’ve successfully managed similar tasks in the past.
Apply Early!:Don’t wait until the last minute to submit your application. We encourage you to apply through our website as soon as possible to ensure you don’t miss out on this exciting opportunity at the University of Hull!
How to prepare for a job interview at Hull Limited.
✨Know Your Stuff
Make sure you understand the key responsibilities of a School Operations Administrator. Familiarise yourself with tasks like purchasing, expense processing, and supporting academic staff. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Show Your Team Spirit
The University is all about collaboration and building a 'One Team' culture. Be prepared to discuss how you've worked effectively in teams before. Share examples of how you've maintained positive relationships with colleagues and contributed to a cohesive work environment.
✨Be Data Savvy
Since the role involves collating and analysing data, brush up on your data handling skills. Think of examples where you've used data to inform decisions or improve processes. This will demonstrate your analytical abilities and your understanding of the importance of data in operational roles.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the role, the team, and the university's goals. This shows your genuine interest in the position and helps you assess if it's the right fit for you. Plus, it gives you a chance to engage with the interviewers.
