Administrative Support Officer

Number of Vacancies:

0

Time Type:

Part time

Worker Type:

Regular

Proposed Interview Date:

Wednesday, July 15, 2026

Hours of Work:

22

Hiring Manager:

Leisha Barcoe

Contact Number:

01482 615101

Job Description Summary:

This is a Part Time Fixed Term Position
Fixed Term until 30 June 2027
ROLE AND PURPOSE
To provide an efficient, accurate and responsive professional practice customer focused administration support to the Corporate Strategy Team ensuring compliance with procedures and practices to support the delivery of efficient front line services.

PRINCIPAL ACCOUNTABILITIES:

1. To ensure excellent customer service meets customer promises and service standards of the Corporate Strategy Team by providing a high quality and efficient general administration support service, communicating with members of the public and internal and external agencies to ensure best service is delivered.

2. Undertake a range of administration duties of a routine and complex nature involving highly sensitive and confidential information requiring initiative.

3. Maintains specific databases, inputting and extracting data, assisting with the validation of data, maintain up to date accurate and quality data on appropriate systems. Creating, collating and distributing any requests for services to enable the delivery of frontline services.

4. Undertakes document processing functions including the preparation and production of documents in a creative, professional style using a range of software packages and initiatives routine correspondence.

5. Processes requests for goods and services following procurement procedures verifying deliveries. Process a range of authorised cash transactions (including imprest accounts, cash and cheque income, cash payments and service users’ personal monies).

6. Undertake a range of confidential filing including sensitive personal information, updating, involving creation, updating/ tracking, retrieval and archiving in accordance with statutory and Information Governance procedures.

7. Perform other such duties as reasonable correspond to the general character of the post and are commensurate with its level of responsibility.

8. Work within clearly defined guidelines with support/supervision at all times.

9.The Health and Safety at Work etc. Act 1974 and associated legislation places responsibilities for health and safety on Hull City Council, as your employer and you as an employee of the council. In addition to the Councils overall duties, the post holder has personal responsibility for their own health & safety and that of other employees; additional and more specific responsibilities are identified in the Council’s Corporate H&S policy.

NC3917.Administrative Assistant.docx

Compensation Grades:

GRADES 2 TO 3

Pay Ranges:

£24,413.00 - £25,583.00

Job Classifications:

3- Not Politically Restricted - Designated As Not Politically Sensitive (Politically Restricted Posts), Casual - (Travel Allowance Policy), No - (Childcare Disqualification Requirement), No - (Statutory Post), OSP - Other Support Staff (School WorkForce Census)

Benefits of Working of Hull City Council:
- A competitive salary
- An excellent pension through the Local Government Pension Scheme (LGPS)
- Initially 23 days annual leave depending on length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period
- Career development and learning experiences from a range of training courses and learning methods
- Supportive and forward-thinking culture
- Great career development opportunities

Please ensure that you complete and submit your application by midnight prior to the closing date. Please ensure that your application demonstrates how you meet the essential criteria against the person specification as listed in the job description.

We are committed to increasing the diversity, equality, and inclusion within our workforce to represent the people we serve and build an environment in which everyone can feel like they belong. We encourage people from all backgrounds to apply.

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made. Equality monitoring information is not accessible by recruiting managers at any stage.

We reserve the right to amend the dates associated with this advert, which may include closing the advert early where required.

The Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.

Online searches, including social media, may be carried out as part of the recruitment process.