Executive Assistant in Edinburgh

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Job Title: Bi-lingual Executive Assistant to the Managing Director & SalesLocation: Manchester / EdinburghStart Date: ImmediateContract Type: Full-time, Temp to PermanentReports to: Managing DirectorOverviewWe are seeking a highly organised and discreet Executive Assistant to provide exceptional support to the Managing Director and Sales leadership. You will act as a trusted partner, ensuring that executive and commercial operations run smoothly. This is a fantastic opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys being at the heart of a high-performing team.

Key Responsibilities

Provide comprehensive diary and email management for the MD and Sales Leadership.

Coordinate meetings, events, and travel (domestic and international), including itineraries and logistics.

Prepare high-quality reports, presentations, agendas, and minutes.

Track and follow up on key actions, deadlines, and priorities on behalf of the MD.

Manage confidential information with discretion and professionalism.

Liaise with clients, suppliers, and stakeholders as the first point of contact when required.

Support with onboarding, communications, and internal processes across the sales function.

Handle ad hoc project work, reporting, and administration as required.

Key Skills & Experience

Highly organised with exceptional attention to detail.

Strong written and verbal communication skills.

Ability to manage multiple priorities with a calm and proactive approach.

Professional, discreet, and trustworthy.

Confident using MS Office (Outlook, PowerPoint, Excel).

Comfortable working independently and as part of a team.

Second language highly preferred – Romanian, Dutch or German.

Employee BenefitsYou will be entitled to a competitive benefits package, including:

25 days\’ holiday plus 8 public holidays (pro-rata for start date; holiday year runs 01 Jan–31 Dec)

4% employer pension contribution, matching 4% employee contributions (increases to 5% after probation for Band 3+)

Medicash Health Cashback Plan– covers employee, spouse & children

Life Assurance– 4x annual salary

Group Income Protection– 50% salary cover after 26 weeks\’ qualifying illness

Laptop and mobile phone allowance (£50/month if remotely based)

Season ticket loan

Cycle to Work Scheme

One paid volunteering day per year

Wellbeing Day each year after your first anniversary, increasing with service

Access to employee assistance services (including counselling, legal, and financial support)

Discounts on gym membership and eyecare vouchers

Additional Details

Employment type: Full-time

Industries: Staffing and Recruiting

Seniority level: Not Applicable

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