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For Companies At a Glance
- Tasks: Support the Managing Director and Sales team with organisation and communication.
- Company: Join Hudson RPO, a dynamic staffing and recruiting company.
- Benefits: Enjoy 25 days holiday, health cashback, and a competitive pension scheme.
- Why this job: Be at the heart of a high-performing team in a fast-paced environment.
- Qualifications: Strong organisational skills and a second language preferred.
- Other info: Great career growth opportunities and a supportive work culture.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and discreet Executive Assistant to provide exceptional support to the Managing Director and Sales leadership. You will act as a trusted partner, ensuring that executive and commercial operations run smoothly. This is a fantastic opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys being at the heart of a high-performing team.
Key Responsibilities
- Provide comprehensive diary and email management for the MD and Sales Leadership.
- Coordinate meetings, events, and travel (domestic and international), including itineraries and logistics.
- Prepare high-quality reports, presentations, agendas, and minutes.
- Track and follow up on key actions, deadlines, and priorities on behalf of the MD.
- Manage confidential information with discretion and professionalism.
- Liaise with clients, suppliers, and stakeholders as the first point of contact when required.
- Support with onboarding, communications, and internal processes across the sales function.
- Handle ad hoc project work, reporting, and administration as required.
Key Skills & Experience
- Highly organised with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities with a calm and proactive approach.
- Professional, discreet, and trustworthy.
- Confident using MS Office (Outlook, PowerPoint, Excel).
- Comfortable working independently and as part of a team.
- Second language highly preferred - Romanian, Dutch or German.
Employee Benefits
- You will be entitled to a competitive benefits package, including:
- 25 days' holiday plus 8 public holidays (pro-rata for start date; holiday year runs 01 Jan–31 Dec)
- 4% employer pension contribution, matching 4% employee contributions (increases to 5% after probation for Band 3+)
- Medicash Health Cashback Plan– covers employee, spouse & children
- Life Assurance– 4x annual salary
- Group Income Protection– 50% salary cover after 26 weeks' qualifying illness
- Laptop and mobile phone allowance (£50/month if remotely based)
- Season ticket loan
- Cycle to Work Scheme
- One paid volunteering day per year
- Wellbeing Day each year after your first anniversary, increasing with service
- Access to employee assistance services (including counselling, legal, and financial support)
- Discounts on gym membership and eyecare vouchers
Additional Details
- Employment type: Full-time
- Industries: Staffing and Recruiting
- Seniority level: Not Applicable
Executive Assistant in Edinburgh employer: Hudson RPO
Contact Detail:
Hudson RPO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills as an Executive Assistant can shine through in real-life scenarios they might ask about.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can keep you top of mind. It shows you're keen and professional, which is exactly what they want in an Executive Assistant.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your organisational skills and experience in managing diaries and communications, as these are key for this position.
Showcase Your Communication Skills: Since strong written and verbal communication is essential, use clear and concise language in your application. Don’t forget to mention any second languages you speak, as they’re highly preferred!
Be Professional and Discreet: Emphasise your ability to handle confidential information with discretion. This role requires a trustworthy individual, so make sure to convey your professionalism throughout your application.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to receive your application and get to know you better!
How to prepare for a job interview at Hudson RPO
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, meeting coordination, and report preparation. This will help you speak confidently about how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to illustrate your ability to stay calm and organised in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, handling confidential information is key. Be prepared to discuss how you’ve maintained discretion in previous roles. This will show that you understand the importance of trust and professionalism in supporting senior leadership.
✨Brush Up on Your Language Skills
Since a second language is highly preferred, if you speak Romanian, Dutch, or German, be ready to demonstrate your proficiency. You might even want to prepare a few phrases to use during the interview to highlight your bilingual capabilities.