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- Tasks: Support daily operations, manage client communications, and streamline admin processes.
- Company: Join a dynamic team focused on mental health support.
- Benefits: Flexible part-time hours with potential for full-time growth.
- Why this job: Make a difference in mental health while developing your skills.
- Qualifications: Proactive attitude and strong communication skills required.
- Other info: Remote role for PH-based applicants, perfect for students.
The predicted salary is between 10 - 12 £ per hour.
We are looking for a proactive and empathetic Executive Assistant to support daily operations, manage client communications, and help streamline administrative processes. This is a part-time role that may grow into full-time for the right candidate.
Job Type: Part-time (20 hours/week) | Monday to Friday, 12:00 PM - 4:00 PM UK Time
Salary: $4.00 per hour
Remote: PH-based applicants only
Responsibilities:
- Manage client communications: Respond to inquiries from the website through WhatsApp and email, acting as the first point of contact
- Arrange appointments and manage diaries: Schedule client appointments, coordinate with the practitioner, and send necessary paperwork
- Process weekly invoices using Xero
- Research business funding activities
- Administer new mental health processes: Assist with administrative tasks for new processes within the sector
- Create backups for client notes
Executive Assistant in England employer: Hubstaff
Contact Detail:
Hubstaff Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in England
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job that’s perfect for you.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. This will help you feel more confident and ready to showcase your skills in managing client communications and administrative tasks.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest in an Executive Assistant position. Show them how you can streamline their operations!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to highlight your experience in managing diaries and client communications to stand out from the crowd.
We think you need these skills to ace Executive Assistant in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience in managing client communications and administrative tasks, as this will show us you’re the right fit for our team.
Show Your Proactive Side: In your application, give examples of how you've taken initiative in previous roles. We love candidates who can think on their feet and streamline processes, so don’t be shy about sharing your successes!
Be Empathetic: Since we’re looking for someone empathetic, it’s a good idea to showcase your interpersonal skills. Mention any experiences where you’ve successfully managed client relationships or resolved conflicts, as this will resonate with us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding the hiring process.
How to prepare for a job interview at Hubstaff
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing client communications and scheduling appointments, as these will be key parts of your role. This knowledge will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Empathy
As an Executive Assistant, being empathetic is crucial. Prepare examples from your past experiences where you've demonstrated empathy in client interactions or team settings. This will highlight your ability to connect with clients and colleagues, which is essential for this position.
✨Get Comfortable with Tech
Since you'll be using tools like WhatsApp, email, and Xero, brush up on these platforms before the interview. If you have experience with similar software, be ready to discuss it. Showing that you're tech-savvy will give you an edge and reassure them that you can hit the ground running.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and growth opportunities. This not only shows your interest but also helps you determine if the role is the right fit for you. Plus, it makes for a more engaging conversation!
