At a Glance
- Tasks: Coordinate daily office operations and create a welcoming environment for all.
- Company: Join HubSpot, a vibrant tech company with a people-first culture.
- Benefits: Enjoy competitive salary, flexible working, and generous time off.
- Other info: Dynamic role with opportunities for growth in a global company.
- Why this job: Be the heartbeat of our London office and shape workplace experiences.
- Qualifications: 2+ years in office coordination and strong organisational skills required.
The predicted salary is between 30000 - 42000 £ per year.
Join to apply for the Facilities Coordinator role at HubSpot. We’re looking for a proactive, detail-oriented, and people-first facilities professional to join our London HubSpot office. This role is pivotal in creating an engaging, smooth-running office experience for our employees, visitors, and event guests. You’ll be the go-to person for daily operations, facilities coordination, and the heartbeat behind our vibrant office.
Responsibilities
- Ensure the day-to-day running of the office is efficient, welcoming, and aligned with HubSpot’s standards.
- Liaise with building management and external vendors to manage cleaning, maintenance, and safety compliance.
- Support our Physical security team, reporting breaches, managing access control and safety & welfare.
- Monitor and manage office supplies, equipment, and inventory.
- Coordinate desk assignments and meeting room readiness.
- Ensure health & safety practices are followed and documented.
- Oversee incoming and outgoing mail, courier services, and deliveries.
- Maintain a clean, organized, and productive work environment.
Workplace Experience
- Be the first point of contact for employees, new hires, and visitors.
- Welcome guests and create a seamless visitor experience.
- Assist with onboarding logistics for new team members (desk setup, access badges, welcome kits, etc.).
- Support internal communications for office updates, policies, and event announcements.
- Champion our office culture by contributing to a fun, inclusive, and collaborative environment.
Event Support
- Provide operational support for internal and external events held in the office, including infrequent evening / Weekend events.
- Set up event spaces, manage catering and AV needs, and provide on-site coordination.
- Collaborate with Events, Marketing, and People Ops teams to ensure successful execution.
- Help with post-event breakdown and follow-up as needed.
What We’re Looking For
- 2+ years in office coordination, facilities, or workplace experience roles.
- Strong organizational and multitasking skills with great attention to detail.
- A confident communicator and enthusiastic problem-solver.
- Comfortable working both independently and collaboratively.
- Willingness to occasionally work flexible hours to support events.
- Experience using tools like Google Workspace, Slack, and basic AV equipment is a plus.
- A people-first mindset and love for building great workplace experiences.
What You’ll Get
- The chance to be part of a fast-paced, mission-driven company.
- A fun, supportive office environment in the heart of London.
- Opportunities to grow and shape your career in a global company.
- Competitive salary and benefits package.
- Flexible working culture and generous time off policy.
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form.
At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process.
Facilities Coordinator in London employer: HubSpot
HubSpot is an exceptional employer, offering a vibrant and supportive work environment in the heart of London. As a Facilities Coordinator, you'll play a crucial role in enhancing workplace experiences while enjoying opportunities for personal and professional growth within a fast-paced, mission-driven company. With a flexible working culture, competitive benefits, and a commitment to employee well-being, HubSpot fosters a collaborative atmosphere where you can thrive and make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current employees at HubSpot on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching HubSpot's culture and values. Show us how your people-first mindset aligns with our mission. Bring examples of how you've created engaging workplace experiences in the past!
✨Tip Number 3
Practice your communication skills! As a Facilities Coordinator, you'll be the go-to person. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to tackle any question.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows us that you’re genuinely interested in the role and appreciate the opportunity.
We think you need these skills to ace Facilities Coordinator in London
Some tips for your application 🫡
Show Your People-First Mindset:In your application, make sure to highlight your people-first approach. Share examples of how you've created welcoming environments or supported colleagues in previous roles. We love candidates who prioritise the experience of others!
Be Detail-Oriented:Since this role is all about keeping things running smoothly, don’t forget to showcase your attention to detail. Mention any specific tools or methods you use to stay organised and ensure everything is in order. We appreciate a candidate who can keep track of the little things!
Communicate Clearly:As a Facilities Coordinator, you'll be the go-to person for many. Use your application to demonstrate your communication skills. Whether it’s through clear writing or sharing how you’ve effectively liaised with teams, we want to see that you can connect with people effortlessly.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at HubSpot!
How to prepare for a job interview at HubSpot
✨Know the Company Culture
Before your interview, take some time to research HubSpot's culture and values. Understanding their commitment to a people-first mindset and how they champion inclusivity will help you align your answers with what they’re looking for.
✨Showcase Your Organisational Skills
As a Facilities Coordinator, being organised is key. Prepare examples from your past experiences where you successfully managed office operations or coordinated events. Highlight your attention to detail and ability to multitask effectively.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a last-minute event or dealing with a facilities issue. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions ready about the role or the team. This shows your genuine interest in the position and helps you gauge if HubSpot is the right fit for you. Consider asking about their approach to workplace culture or how they support employee growth.
