People & Culture Administrator

Location: Newcastle Upon Tyne (Hybrid working 3 days per week)

Salary: £22,500 plus benefits

About Hubexo:

We provide data, insights, and software solutions to the global construction industry. We specialise in project information, eTendering, product information, market intelligence, and specification. We help the world build better by delivering unrivalled insights and technology that shape places where people live, work and play.

Our People and Culture team is at the heart of this transformation—creating an employee experience that’s inclusive, consistent, and built for growth.

The role:

This is a fantastic early-career opportunity for someone who is enthusiastic, organised, and ready to begin a journey in HR. As a People & Culture Administrator, you’ll play a key supporting role in the People team, helping with the smooth running of day-to-day HR processes across the UK & Ireland. You’ll assist with maintaining employee records, supporting new starters, preparing basic HR documents, and responding to general queries.

You don’t need to have HR experience—but you should bring a willingness to learn, strong attention to detail, and a people-first mindset. In return, we’ll support your development with training, mentoring, and opportunities to get involved in wider People projects as your confidence grows.

What You’ll Bring to Hubexo:

• Reliability and a can-do mindset.
• Enthusiasm for learning and developing in a people-focused role.
• A collaborative approach – ready to pitch in and help where needed.
• A values-led attitude – treating others with care, respect, and integrity.

This is what you’ll be doing:

• Supporting with maintaining accurate employee records and digital files.
• Creating letters and documentation, such as contracts and probation confirmations (templates provided).
• Helping coordinate new starter checklists, welcome emails, and induction information.
• Ensuring paperwork is completed and right-to-work checks are logged correctly.
• Assisting the People team with scheduling meetings, tracking tasks, and managing reminders for key activities.
• Supporting the creation of basic presentations or internal documents.
• Participating in training and shadowing opportunities across HR areas such as employee relations, communications, or systems.
• Getting involved in small projects that improve our team’s ways of working.

About you:

• An interest in building a career in HR or People Operations.
• Some administrative or office-based experience.
• Great attention to detail and a proactive approach to getting things done.
• A positive attitude and willingness to ask questions, learn, and take feedback.
• Good basic IT skills (e.g., Teams, Microsoft Word, Excel, and Outlook).

What You’ll Gain:

• On-the-job training and day-to-day guidance from a supportive People & Culture team.
• Exposure to a broad range of HR topics, with time to grow into more responsibility.
• Access to internal learning platforms, HR tools, and mentoring support.
• A welcoming, high-trust environment where your ideas and contributions are valued.

Why Hubexo:

We’re not here to coast—we’re here to challenge, grow, and build better. For our people and for our customers. That means we’ll expect a lot from you: ownership, precision, and a drive to lead by example. In return, you’ll get the space to dream big, take smart risks, and be seen, heard, and valued. You’ll join a team that’s proud of what we deliver—and hungry to keep improving.