Admin Assistant (Contractor) in London

About Huawei Research and Development UK Limited

Founded in 1987, Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000 employees and operate in over 170 countries and regions, serving more than three billion people around the world. Our vision and mission is to bring digital to every person, home and organization for a fully connected, intelligent world.

This spirit of innovation has led Huawei to work in close partnership with leading academic institutions in the UK to develop and refine the latest technologies. The partnership between UK and Huawei helps to develop the technologies of the future that will transform the way we all communicate, work and live.

For the past 30 years we have maintained an unwavering focus, rejecting shortcuts and easy opportunities that don't align with our core business. With a practical approach to everything we do, we concentrate our efforts and invest patiently to drive technological breakthroughs.

Job Summary

We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist management by handling a variety of office management and event organization requirements. The candidates should be professional, attentive with a good understanding of processes and an attention to detail. They should always be prepared and responsive, willing to meet each challenge directly and be responsible for the result.

The successful candidate must be a team player comfortable with computers, including software such as Excel, PowerPoint and Word, as well as proficient in both business English and Chinese written and verbal communication. Most importantly, the successful candidate should have a genuine desire to meet the needs of others.

Key Responsibilities:

• Office supplement management: Ensure smooth office daily operation; continuously improve the office environment and deal with staff daily requests/complaints.
• Office asset management: regularly check the asset management quality and supervise and provide support if required.
• Procurement assistant: to raise the purchase order as requested and receive the service/goods and proceed with the payments in a timely manner.
• Meeting and event support: timely support to supervisors and departments, results-oriented.
• Supplier management: Maintain regular communication with suppliers, report issues to suppliers in a timely manner and manage supplier performance appraisal.
• Others: occasionally cover reception if required.
• Weekly meeting and quarterly report to Line Manager.

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager.

Person Specification:

Required:

• Hands-on and can-do attitude.
• Well-organized and structured working style.
• Great communication ability.
• Good command of MS Office (Word, Excel, PowerPoint, Outlook).
• Team spirit, openness for an international environment and Chinese business culture.

Desired:

• 2 years + experience in a similar role would be desired.
• Fluency in both written and spoken English and Chinese (required for coordination with global headquarters).