Administrative Assistant in Ipswich

About Huawei Research And Development UK Limited Founded in 1987, Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000 employees and operate in over 170 countries and regions, serving more than three billion people around the world. Our vision and mission is to bring digital to every person, home and organization for a fully connected, intelligent world.

Job Summary

We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist management by handling a variety of office management and event organization requirements. The candidates should be professional, attentive with a good understanding of processes and an attention to detail. They should always be prepared and responsive, willing to meet each challenge directly and be responsible for the result. The successful candidate must be a team player comfortable with computers, including software such as Excel, PowerPoint and Word, as well as confident in both written and verbal communication. In short, the role would best suit a result-oriented, experienced, resourceful all-rounder. However, most importantly, they should have a genuine desire to meet the needs of others.

Key Responsibilities

• Office Asset Management: Oversee the full lifecycle of office assets, ensuring quality standards are met. Manage allocation, maintenance, disposal, and scrapping while providing operational support to internal teams.
• Payment & Procurement Support: Create purchase orders, verify goods and services received, and coordinate timely processing of supplier payments to maintain smooth financial operations.
• Visitor Experience & Event Support: Provide professional front-of-house coverage and support company events across departments, contributing to a welcoming and well-organised workplace environment.
• Storage & Inventory Management: Maintain organised storage areas, monitor stock levels, and ensure office supplies are tracked and replenished systematically.
• Team Reporting & Collaboration: Participate in weekly team meetings and prepare quarterly operational reports for the Line Manager, contributing to informed decision-making and continuous improvement.

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by their line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of Huawei Research and Development UK Limited.

Person Specification

Required

• Hands-on and can-do attitude
• Well-organized and structured working style
• Great communication ability
• Good command of MS Office (Word, Excel, PowerPoint, Outlook)
• Team spirit, openness for an international environment

Desired

• 2 years + experience in a similar role would be desired
• Fluency in multiple languages is an advantage, as the role involves frequent communication with China HQ and other sites.