Administrative Assistant (Contractor) in Ipswich

About Huawei Research and Development UK Limited. Founded in 1987, Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. We have 207,000 employees and operate in over 170 countries and regions, serving more than three billion people around the world.

Our vision and mission is to bring digital to every person, home and organization for a fully connected, intelligent world. To this end, we will drive ubiquitous connectivity and promote equal access to networks; bring cloud and artificial intelligence to all four corners of the earth to provide superior computing power where you need it, when you need it; build digital platforms to help all industries and organizations become more agile, efficient, and dynamic; redefine user experience with AI, making it more personalized for people in all aspects of their life, whether they’re at home, in the office, or on the go.

This spirit of innovation has led Huawei to work in close partnership with leading academic institutions in the UK to develop and refine the latest technologies. With a shared commitment to innovation and progress, both parties have worked together to achieve common goals and establish a strong partnership. The partnership between UK and Huawei helps to develop the technologies of the future that will transform the way we all communicate, work and live.

For the past 30 years we have maintained an unwavering focus, rejecting shortcuts and easy opportunities that don't align with our core business. With a practical approach to everything we do, we concentrate our efforts and invest patiently to drive technological breakthroughs.

This strategic focus is a reflection of our core values:

• Staying customer-centric
• Inspiring dedication
• Persevering
• Growing by reflection

Huawei’s vision is a fully connected, intelligent world. To achieve this, we work to inspire passion for basic research around the world. Our combined passion drives development across the global innovation value chain. Huawei has the largest Research and Development organization in the world with 96,000+ employees in research centers around the globe. In the UK, we already have design centers in Cambridge, London, Edinburgh and Ipswich. We continue to explore and define new research directions and new services. We have expanded our collaborations with academic researchers; researched new network architectures, integration of communications and key enabling technologies; and developed the fundamental theories of these technologies. We invite you to join us on this exciting journey and drive your career forward.

We are looking for an experienced multi-tasker with excellent communication skills and a consistent upbeat attitude. Candidates should be able to assist management to the company by handling a variety of office management and event organization requirements. The candidates should be professional, attentive with a good understanding of processes and an attention to detail. They should always be prepared and responsive, willing to meet each challenge directly and be responsible for the result.

The successful candidate must be a team player comfortable with computers, including computer software such as Excel, PowerPoint and Word, as well as confident in both written and verbal communication. In short, the role would best suit a result-oriented, experienced, resourceful all-rounder. However, most importantly, she/he should have a genuine desire to meet the needs of others.

Key Responsibilities:

• Office Asset Management: Oversee the full lifecycle of office assets, ensuring quality standards are met. Manage allocation, maintenance, disposal, and scrapping while providing operational support to internal teams.
• Payment & Procurement Support: Create purchase orders, verify goods and services received, and coordinate timely processing of supplier payments to maintain smooth financial operations.
• Visitor Experience & Event Support: Provide professional front‑of‑house coverage and support company events across departments, contributing to a welcoming and well‑organised workplace environment.
• Storage & Inventory Management: Maintain organised storage areas, monitor stock levels, and ensure office supplies are tracked and replenished systematically.
• Team Reporting & Collaboration: Participate in weekly team meetings and prepare quarterly operational reports for the Line Manager, contributing to informed decision‑making and continuous improvement.

This job description is only an outline of the tasks, responsibilities and outcomes required of the role. The jobholder will carry out any other duties as may be reasonably required by his/her line manager. The job description and personal specification may be reviewed on an ongoing basis in accordance with the changing needs of Huawei Research and Development UK Limited.

Person Specification:

Required:

• Hands-on and can-do attitude
• Well-organized and structured working style
• Great communication ability
• Good command of MS Office (Word, Excel, PowerPoint, Outlook)
• Team spirit, openness for an international environment

Desired:

• 2 years + experience in similar role would be desired
• Fluency in multiple languages is an advantage, as the role involves frequent communication with China HQ and other sites.