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- Tasks: Manage supplier invoices and payments while ensuring financial accuracy.
- Company: Join HSS ProService, a leader in transforming business operations.
- Benefits: Enjoy 25 days annual leave, flexible working, and healthcare support.
- Why this job: Be part of a bold digital transformation and make a real impact.
- Qualifications: 2 years in Accounts Payable and strong Excel skills required.
- Other info: Opportunities for training, development, and community involvement.
The predicted salary is between 30000 - 42000 £ per year.
Mon - Fri 8.30am - 5pm (2 days per week WFH) Manchester, Trafford Park
At HSS ProService, we’ve built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable.
We’re looking for a dedicated and detail-oriented Accounts Payable Administrator to join our Shared Service Centre on a 12-month fixed-term contract. In this role you’ll support the day-to-day accounts payable operations for the business, ensuring supplier invoices, payments and reconciliations are processed accurately and on time. You’ll play an important role in maintaining financial accuracy across the business, while also supporting wider finance initiatives — including data cleansing and preparation ahead of a major ERP implementation project.
A typical day:
- Accounts payable operations
- Process supplier invoices, matching them to purchase orders and batching invoices in line with company tolerances
- Verify invoice details to ensure accuracy and completeness before posting
- Process colleague expense claims in line with HSS ProService policies
- Prepare payment runs in accordance with agreed payment schedules and supplier terms
- Perform supplier account reconciliations and resolve discrepancies
- Maintain accurate supplier records and ensure strong data integrity
- Manage supplier queries via email and telephone, building positive relationships
- Support financial month-end processes, including journals and accrual preparation
- Assist with the preparation of documentation for internal and external audits
- Ensure performance aligns with team KPIs and departmental targets
- Support ledger cleansing activities in preparation for ERP implementation
- Contribute ideas to improve processes and implement automation tools for AP efficiency
- Provide support across the Accounts Payable team when required
What you’ll bring:
- You’re organised, detail-focused and comfortable working in a high-volume finance environment.
- You enjoy working with numbers, systems and processes, and take pride in delivering accurate work under pressure.
- At least 2 years’ experience in Accounts Payable or within a Shared Service finance function
- Experience managing multiple supplier accounts in a high-volume transactional environment
- Strong working knowledge of Microsoft Excel, including VLOOKUPs and Pivot Tables
- Experience using accounting or ERP systems
- Strong analytical and problem-solving skills
- Excellent communication skills with a customer-focused mindset
- The ability to work independently while collaborating with wider teams
- High levels of integrity when handling confidential financial information
- Relevant finance or accounting qualifications
What you’ll get back:
- Join a forward-thinking team that’s committed to transforming how businesses operate, using the latest technology and a bold vision.
- 25 days annual leave + bank holidays
- Your birthday each year as annual leave to spend how you want to!
- Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too
- Flexible and hybrid working - we appreciate you do your best work in different environments
- Head office free onsite gym
- Life assurance
- One day per year, you’ll have the option to contribute to local voluntary work, an opportunity to give back to your community
- Training and development opportunities to keep growing your skills
- Wellbeing and Healthcare support at work and at home
- A chance to be a part of a bold digital transformation
- Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
- You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more
Different Perspectives, One Platform
We’re not all the same and that’s what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you’re starting out, changing careers, or looking for your next big move - if you’ve got the skills and the drive, we want to hear from you.
Not sure you tick every box? That’s okay. We welcome your application even if you don’t meet every single requirement. If you have any questions, email us at ProCareers@hss.com and one of our team will be happy to help.
Accounts Payable Administrator (12 months FTC) in Manchester employer: HSS Proservice Limited
Contact Detail:
HSS Proservice Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator (12 months FTC) in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Accounts Payable Administrator role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching HSS ProService and understanding their values. Be ready to discuss how your experience aligns with their mission of transforming business operations. Show them you’re not just another candidate, but someone who truly gets what they do!
✨Tip Number 3
Practice common interview questions related to accounts payable. Think about scenarios where you've solved problems or improved processes. This will help you articulate your skills and experiences confidently during the interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Accounts Payable Administrator (12 months FTC) in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Accounts Payable Administrator role. Highlight your relevant experience, especially in managing supplier accounts and processing invoices. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your analytical and problem-solving skills in your application. Mention any experience with Microsoft Excel, especially VLOOKUPs and Pivot Tables, as these are key for the role. We love seeing candidates who can work with numbers and systems!
Be Clear and Concise: When writing your application, be clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at HSS Proservice Limited
✨Know Your Numbers
Brush up on your accounts payable knowledge, especially around processing invoices and reconciliations. Be ready to discuss your experience with high-volume transactions and how you ensure accuracy under pressure.
✨Excel Skills on Display
Since strong Excel skills are a must, prepare to showcase your proficiency with VLOOKUPs and Pivot Tables. You might even want to bring examples of how you've used these tools in past roles to streamline processes.
✨Communication is Key
As you'll be managing supplier queries, practice articulating how you build positive relationships with suppliers. Think of specific instances where your communication skills helped resolve discrepancies or improve processes.
✨Show Your Problem-Solving Skills
Be ready to share examples of challenges you've faced in accounts payable and how you tackled them. Highlight your analytical skills and any contributions you've made towards process improvements or automation.