Procurement Administrator in Manchester

At HSS ProService, we’ve built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable.

Responsibilities

• Manage requests via the ProService Product Mailbox, including processing purchase orders (POs), updating pricing, adding carriage costs, handling order queries, and chasing outstanding orders.
• Create and maintain supplier records, including onboarding new suppliers within Spanner.
• Maintain model books, ensuring product pricing and nominal codes are accurate.
• Raise and track POs for carriers and third-party services, maintaining the PO tracker for visibility.
• Manage proforma accounts, liaising with suppliers and Accounts Payable to resolve queries.
• Run weekly proforma and on stop supplier reports, distributing them across the business.
• Manage utilities-related billing and reconciliation, ensuring invoices are matched to the correct properties and accounts through normal group processes.
• Raise and track indirect facilities-related work requests and instructions, ensuring tasks are allocated, completed, and recorded appropriately.
• Review supplier performance and pricing across allocated areas to ensure value for money and service quality.
• Conduct supplier audits where necessary and work with vendors to drive service improvements.

What you’ll bring

• Strong experience in purchase order management and supplier administration.
• Proficient in Excel and ERP systems (e.g. Spanner, Commercial).
• Confident communicator with suppliers, branches, and internal teams.
• Organised and detail-focused, with the ability to manage multiple priorities.
• Experience working with Accounts Payable or within a finance-linked function.
• Understanding of procurement principles and commercial awareness.
• Solution-based, positive, and collaborative mindset — proactive in identifying process improvements and confident to challenge where appropriate.

What you’ll get back

• Join a forward-thinking team that’s committed to transforming how businesses operate, using the latest technology and a bold vision.
• Your birthday each year as annual leave to spend how you want to!
• Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too.
• Flexible and hybrid working - we appreciate you do your best work in different environments.
• Head office free onsite gym.
• Life assurance.
• One day per year, you’ll have the option to contribute to local voluntary work, an opportunity to give back to your community.
• Training and development opportunities to keep growing your skills.
• Wellbeing and Healthcare support at work and at home.
• A chance to be a part of a bold digital transformation.
• Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
• You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more.

Different Perspectives, One Platform

We’re not all the same and that’s what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you’re starting out, changing careers, or looking for your next big move - if you’ve got the skills and the drive, we want to hear from you. Not sure you tick every box? That’s okay. We welcome your application even if you don’t meet every single requirement. If you have any questions, email us at ProCareers@hss.com and one of our team will be happy to help.