Accounts Receivable Administrator (12 Months FTC) in Manchester

Mon - Fri 8.30am - 5pm (2 days per week WFH) Manchester, Trafford Park

At HSS ProService, we’ve built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable.

We’re looking for a dedicated and detail-focused Accounts Receivable Administrator to join our Shared Service Centre on a 12-month fixed-term contract. In this role, you’ll support the day-to-day cash allocation and receivables processes, ensuring payments are accurately matched to customer accounts and recorded in a timely manner. Your work will help maintain accurate financial records and prevent customer disputes related to payment allocation. You’ll be working in a fast-paced finance environment where accuracy, organisation, and collaboration are key.

A typical day:

• Cash allocation & receivables processing
• Receive and apply customer payments across multiple payment methods and systems
• Allocate cash accurately against customer remittances and invoices
• Validate remittance information through automated scanning systems

Systems & ledger management:

• Process transactions using internal systems including Spanner, Open Accounts and Rimilia
• Support ledger cleansing activities to improve data integrity ahead of ERP implementation
• Process rebates, customer refunds, write-offs and write-backs when required

Customer & credit control support:

• Work with Credit Control to support customer reconciliations and ledger clean-up routines
• Liaise with customers to obtain remittance advice where required
• Monitor and report on unmatched payments on a daily, weekly and monthly basis

Financial control & reporting:

• Support the month-end close process, including preparation of bank file journals
• Assist with manual invoicing and crediting when necessary
• Deliver performance in line with departmental KPIs and team targets

Continuous improvement:

• Contribute to process improvements across the Accounts Receivable function
• Support the wider finance team where required

What you’ll bring:

• You’re highly organised, analytical, and comfortable working with financial data and systems.
• You take pride in accuracy and enjoy solving problems in a collaborative team environment.
• At least 2 years’ experience in Accounts Receivable or a Shared Services finance function
• Experience working in a high-volume transactional finance environment
• Strong Excel and Microsoft Office skills
• Good analytical and problem-solving abilities
• Strong communication and customer service skills
• Ability to work independently while collaborating with internal teams
• High attention to detail and strong organisational skills
• A proactive, can-do attitude and ability to meet deadlines

What you’ll get back:

• 25 days annual leave + bank holidays
• Your birthday each year as annual leave to spend how you want to!
• Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too
• Flexible and hybrid working – we appreciate you do your best work in different environments
• Head office free onsite gym
• Life assurance
• One day per year, you’ll have the option to contribute to local voluntary work, an opportunity to give back to your community
• Training and development opportunities to keep growing your skills
• Wellbeing and Healthcare support at work and at home
• A chance to be a part of a bold digital transformation
• Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
• You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more

Different Perspectives, One Platform

We’re not all the same and that’s what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you’re starting out, changing careers, or looking for your next big move – if you’ve got the skills and the drive, we want to hear from you.

Not sure you tick every box? That’s okay. We welcome your application even if you don’t meet every single requirement. If you have any questions, email us at ProCareers@hss.com and one of our team will be happy to help.