At a Glance
- Tasks: Support senior leaders with admin tasks, manage calendars, and coordinate meetings.
- Company: Join HS2 Ltd, a forward-thinking company committed to inclusion and development.
- Benefits: Competitive salary, flexible benefits, and opportunities for personal growth.
- Other info: Embrace a culture of equality, diversity, and inclusion while advancing your career.
- Why this job: Be part of a dynamic team making a real impact on major projects.
- Qualifications: Strong organisational skills and experience in busy office environments.
The predicted salary is between 23000 - 27059 £ per year.
Location: Two Snowhill - Birmingham
Salary Base salary: c£23,000pa to £27,059pa depending on skills and experience. In addition, we offer a flexible benefits fund of 10% which is paid on top of the base salary and is fully pensionable, as well as a range of competitive benefits.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. This means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.
As a Team Administrator at HS2, you will provide Senior Leader administrative and secretarial support and Team Administration support across the assigned Directorate, with the effective management of travel arrangements and supporting other key Directorate meetings.
About the role:
- Act as first point of contact for the Senior Leader, managing and coordinating the Senior Leader's mailbox, responding to requests for information and escalating requests requiring action to the Senior Leader.
- Manage and coordinate the Senior Leader's calendar of internal and external meetings, including all professional engagements, liaising with other Executive and Senior Leadership Team Personal Assistants as required, to ensure effective use of time.
- Gather information, compile reports, and maintain these to support the activities of the Senior Leader.
- Accurately file necessary documentation effectively and maintain the document management system to ensure ease of access.
- Manage all travel requirements and bookings for the Senior Leader within policy and budget.
- Prepare briefing packs, meeting papers and all other documentation, including chasing and coordinating agreed actions and responses as required, to ensure meetings run smoothly.
- Format presentations for use in senior management meetings to create clear and high impact presentations.
- Organise Site Visits offsite from beginning to end, ensuring compliance with Health and Safety practices at all times.
- Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.
About You:
Skills:
- Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
- Meeting management - prepare appropriate documentation for meetings.
- Ability to produce clear, understandable, and grammatically correct minutes and documents.
- Computer and IT skills, including usage of Microsoft suites, Outlook and Microsoft Teams.
- Communication skills to engage positively and represent the directorate with a wide range of internal and external stakeholders.
- Relationship building skills with the ability to meet and manage visitors to the directorate and influence across a wide variety of stakeholders.
- Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
Knowledge:
- Knowledge of executive office and business management.
- Knowledge of board and senior meetings processes.
Types of Experience:
- Experience of working in a busy executive office, including managing workload and meeting deadlines.
- Experience of handling sensitive and confidential information.
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect. It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage.
Note, there are certain types of time-bound visas that we cannot accept. Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.
We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.
Any applications received after the closing date will not be considered. We review applications on a rolling basis and may close the advert early if we receive a high number of suitable applications. To ensure your application is considered, we encourage you to apply as soon as possible. All applicants will be notified of the outcome of their application. However, due to the volume of applications we receive, we are unable to provide individual feedback.
Team Administrator in Birmingham employer: HS2
HS2 Ltd is an exceptional employer located in Birmingham, offering a supportive and inclusive work environment where every employee can thrive. With a strong commitment to personal and professional development, flexible working arrangements, and a competitive benefits package, HS2 Ltd fosters a culture of equality, diversity, and inclusion, making it an ideal place for those seeking meaningful and rewarding employment as a Team Administrator.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Birmingham
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at HS2. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview like it’s the final exam! Research HS2’s values and recent projects. Show us you’re not just a fit for the role but also for the company culture.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your skills and experiences clearly, making you more confident when it counts.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us you’re genuinely interested in the position.
We think you need these skills to ace Team Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Administrator role. Highlight your organisational skills and experience in managing busy executive offices, as these are key for us at HS2.
Showcase Your Skills:Don’t forget to showcase your communication and relationship-building skills. We want to see how you engage with stakeholders and manage meetings effectively.
Be Clear and Concise:When writing your application, keep it clear and concise. Use proper grammar and formatting to make your documents easy to read – we love a well-presented application!
Apply Early:We review applications on a rolling basis, so don’t wait until the last minute! Apply through our website as soon as you can to ensure your application gets the attention it deserves.
How to prepare for a job interview at HS2
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator at HS2. Familiarise yourself with the key tasks like managing calendars, coordinating meetings, and handling travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and organise appointments logically, as this is crucial for the role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive information. Think of scenarios where you had to deal with unexpected challenges or manage confidential data. Practising these responses will help you feel more confident and articulate during the interview.
✨Emphasise Your Communication Skills
As a Team Administrator, you'll need to engage with various stakeholders. Be prepared to discuss how you've effectively communicated in previous roles, whether through written documentation or face-to-face interactions. Show that you can represent the directorate positively and build relationships with ease.
