At a Glance
- Tasks: Support the Land and Property team with administrative tasks and ensure accurate records.
- Company: Join HS2 Ltd, a forward-thinking company committed to inclusion and development.
- Benefits: Competitive salary, flexible benefits fund, and opportunities for personal growth.
- Other info: Dynamic work environment with a focus on career progression and inclusivity.
- Why this job: Be part of a transformative project while promoting equality and diversity.
- Qualifications: Strong IT skills, experience in administration, and ability to manage workloads.
The predicted salary is between 23000 - 27059 £ per year.
Location - Birmingham
Salary: Base salary: £23,000 pa to c.£27,059 pa depending on skills and experience. In addition, we offer a flexible benefits fund of 10% which is paid on top of the base salary and is fully pensionable, as well as a range of competitive benefits.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. This means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As a Property Assistant at HS2, you will be responsible for the administrative support for the Land and Property team.
About the role:
- Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
- Provide assistance to ensure that records of property management interests are updated and accurate.
- Support and assist with administrative tasks to ensure compliance.
- Support Governance, Reporting and Finance roles within the team in preparing information packs.
- Take actions/minutes in meetings as required and produce for review in a timely manner.
- Manage shared inboxes, allocating actions and monitoring progress.
- Type up reports/produce presentations as required by the team.
- Make travel arrangements, booking hotels and train tickets for the team.
- Undertake core administrative duties across the team such as electronic filing of documents.
- Arrange meetings for the team, coordinate workshops, book meeting rooms.
- Support the organisation of engagement events.
About you:
Skills:
- IT skills, including the full use of Microsoft Office suite or equivalent.
- Ability to organise and manage own workload to meet agreed deadlines.
- Ability to analyse data from IT systems and spreadsheets and compile reports.
- Ability to produce and present information, documents and reports to a variety of audiences, including team members, line manager and internal stakeholders.
- Ability to co-ordinate and prioritise emails, actions and meetings.
Knowledge:
- Knowledge of data and information management.
Experience:
- Experience of providing administrative and secretarial support.
- Experience of minute taking and the preparation of documentation for meetings.
- Experience of managing inboxes and coordinating subsequent actions.
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect. It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.
Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks. We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.
Any applications received after the closing date will not be considered.
Property Assistant in Birmingham employer: HS2
As a Senior M&E Quantity Surveyor with us, you'll be part of a dynamic team working on one of the UK's most significant infrastructure projects, HS2, in the vibrant setting of West London. We pride ourselves on fostering a collaborative work culture that prioritises safety and professional growth, offering hybrid working options and a competitive salary package. Join us to not only advance your career but also contribute to a project that shapes the future of transport in the UK.
