At a Glance
- Tasks: Manage project records and ensure efficient document control processes.
- Company: Join HS2 Ltd, a leader in innovative infrastructure projects.
- Benefits: Competitive salary, flexible benefits fund, and professional development opportunities.
- Other info: Dynamic work environment with excellent career growth potential.
- Why this job: Be part of a team that values inclusion and makes a real impact.
- Qualifications: Experience with document management and strong analytical skills required.
The predicted salary is between 26900 - 31600 £ per year.
Salary - Base salary: £26,900 pa to c.£31,600 pa depending on skills and experience. In addition, we offer a flexible benefits fund of 15% paid on top of base salary and fully pensionable, as well as a range of competitive benefits.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As a Document Controller at HS2 you will be responsible for filing, archiving and retrieving all project records using the HS2 Electronic Data Management System (EDMS). You will support and guide HS2 in the correct use and application of company document control and management processes and procedures, archive and retrieve data, and ensure all necessary care is taken with confidential information.
About the role:
- Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
- Support the communication and embedding of HS2’s approach to document control.
- Provide reports and management information in response to requests from the business for information.
- Maintain corporate documents, ensuring documents are managed through the approval lifecycle and assuring controlled documents are surfaced through the Integrated Management System (IMS).
- Ensure the document control system is running efficiently with minimal outage.
- Manage security and access to the document control system.
About you:
Skills:
- Analytical skills – can identify hidden problems using honest analysis and probing techniques.
- Problem solving – uses rigorous logic and methods to solve problems with effective solutions, probing for relevant answers.
- Listening, engaging and presenting skills – able to listen and communicate effectively with others.
- Ability to relate to a variety of stakeholders and staff in a variety of disciplines and seniority levels.
- Organisational skills – able to prioritise and manage own workload.
- Ability to stay updated with the latest advances/trends in the Electronic Document Management Systems (EDMS) community.
- Ability to develop and maintain specialist knowledge of database concepts, object and data modelling techniques and design principles.
Knowledge:
- Knowledge of database architectures.
- Knowledge of document management standards, processes and procedures.
- Knowledge of EDMS computer programs for records tracking, archival retention and storage.
- Knowledge of bulk scanning, scanning systems and PDF functionality.
- Knowledge of Microsoft Software systems (Word, Excel, PowerPoint).
Experience:
- Experience of successfully working directly with a variety of business stakeholders to gather requirements.
- Experience of documentation processes within an engineering and construction environment.
- Experience of projects from inception through to completion.
- Experience of providing technical advice based around EDMS capabilities.
- Experience of Bentley Enterprise Bridge (eB). Training will be provided if required.
- Experience of Office 365.
- Technical experience in the following:
- SharePoint 2010 or above
- InfoPath 2010 or above
- SharePoint Designer 2010 or above
- Visual Studio 2010 or above
- ASP.NET (C#)
- HTML, HTML5, ASP, XML, CSS
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect. It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time‑bound visas that we cannot accept. Any offers made to applicants will be subject to satisfactory completion of pre‑employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.
Document Controller in Birmingham employer: HS2
As a Senior M&E Quantity Surveyor with us, you'll be part of a dynamic team working on one of the UK's most significant infrastructure projects, HS2, in the vibrant setting of West London. We pride ourselves on fostering a collaborative work culture that prioritises safety and professional growth, offering hybrid working options and a competitive salary package. Join us to not only advance your career but also contribute to a project that shapes the future of transport in the UK.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, especially around Equality, Diversity, and Inclusion, so you can show how you align with them during your chat.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your analytical and problem-solving skills. Use examples from your past experiences that showcase your ability to manage documents and work with stakeholders.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Controller in Birmingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Document Controller role. We want to see how your background aligns with our needs, so don’t hold back on showcasing your relevant experience!
Showcase Your Skills:When filling out your application, emphasise your analytical and organisational skills. We’re looking for someone who can manage documents efficiently, so give us examples of how you've done this in the past!
Be Authentic:Let your personality shine through in your written application. We value diversity and inclusion, so don’t be afraid to share your unique perspective and how it can contribute to our team at HS2.
Apply Through Our Website:For the best chance of success, make sure you apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves!
How to prepare for a job interview at HS2
✨Know Your EDMS Inside Out
Make sure you’re familiar with the Electronic Data Management System (EDMS) that HS2 uses. Brush up on your knowledge of database architectures and document management standards, as this will show you’re serious about the role and can hit the ground running.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles, especially those related to documentation processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers and demonstrate your analytical skills effectively.
✨Engage with EDI Initiatives
HS2 values Equality, Diversity, and Inclusion highly. Be ready to discuss how you’ve promoted these values in your past work. Share specific instances where you’ve contributed to a positive and inclusive environment, as this aligns with their organisational culture.
✨Communicate Clearly and Confidently
Practice your listening and presenting skills before the interview. You’ll need to relate to various stakeholders, so being able to communicate your ideas clearly is crucial. Consider doing mock interviews with friends or family to build your confidence.
