Facilities Manager

Job Description
Salary: Base salary: £50,119pa to c.£58,963pa depending on skills and experience. In addition, we offer flexible benefits fund of 20% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits – check them out in the Benefits section on our website.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
As a Facilities Manager at HS2 you will deliver a range of facilities services in line with contractual commitments to ensure that the HS2 offices, in the London Property portfolio, are fully operational and set up to a high standard at all times.
About the role:

• Implement and advise on all facilities legislative requirements, statutory compliance and corporate policies / procedures, monitor to ensure adherence to and compliance across the organisation.
• Maintain the operational delivery of a facilities service to the business, interacting with both internal customers and external suppliers.
• Provide input into the setting of the facilities budgets then assume day to day management and control to ensure costs and expenses are maintained within agreed limits.
• Maintain, manage and monitor all services and external facilities contracts to ensure they are delivered in line with contractual commitments.
• Carry out audit and spot checks to confirm service delivery by both direct employees and sub-contractors are of the required quality and H&S policies and processes are adhered to, ensuring the wellbeing and safety of all staff at all sites.
• Coordinate with service delivery functions and liaise with building management teams to ensure the operational management of office moves is completed with minimal disruption to the business.
• Carry out first line management duties with staff, including disciplinary and employment processes, to ensure the team are fully utilised and deliver against agreed programme of work and contractual commitments.
• Maintain an in-depth knowledge of facilities management within HS2 in order to act as a technical point of contact and provide information exchange with on-site customers.
• Oversee day to day operation and strategic management of the estate/buildings on behalf of HS2 in order to support senior management in developing and improving facilities, processes and systems.
• Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:
Skills:

• Ability to operate as part of a cross site team
• Ability to prioritise a wide range of conflicting priorities
• Ability to manage change in a matrix structure outside of line management
• Project management skills including the ability to design and deliver small to mid-sized projects
• Ability to create and review Facilities processes and procedures (including giving consideration to processes elsewhere within the business) including interface with other key support team processes (e.g. IT, HRSS etc)
• Ability to deal confidently with staff, contractors and visitors on a wide range of Facilities issues
• Customer service skills with the ability to prioritise a wide range of conflicting pressures
• Ability to manage own workload.

Knowledge:

• Knowledge of corporate Facilities service delivery and line management of direct reports.
• Knowledge of Procurement and contract management methodology, including experience of NEC4 contracts
• Knowledge of Health and Safety legislation as applicable to the built environment NEBOSH General Certificate preferred but IOSH Managing Safely may be considered
• Membership level of the Institute of Workplace & Facilities Management (IWFM) or equivalent.

Types of Experience

• Experience of corporate Facilities Management operating at a senior level, with several years\’ experience.
• Experience of first line management.
• Experience of Supply chain management and mobilisation of new TFM contracts and outgoing contractors.
• Financial management experience, including monitoring large budgets and controlling costs.
• Experience of managing office moves, fit out projects and relocation exercises
• Work flexibly to meet the requirements of the role. This role is site based and there is a requirement to attend HS2 office locations. There is also a requirement for out of hours working from time to time to support project activities and also emergency response.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.
It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.
Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.
About Us
High Speed 2 (HS2 Ltd) will be the UK\’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain\’s major population centres, boost the economy and create thousands of jobs.
HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff – living our values of Safety, Respect, Integrity and Leadership.
In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others\’ health and safety by taking personal responsibility for working to our \’Safe at Heart\’ programme principles and following safe working procedures at all times.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.