At a Glance
- Tasks: Support a Senior Leader by managing their calendar, meetings, and travel arrangements.
- Company: Join HS2 Ltd, a forward-thinking company committed to inclusion and diversity.
- Benefits: Competitive salary with a flexible benefits fund and pension scheme.
- Other info: Opportunity for personal growth in a dynamic and supportive environment.
- Why this job: Be the backbone of leadership, ensuring smooth operations and impactful meetings.
- Qualifications: Strong organisational skills and experience in a busy executive office.
The predicted salary is between 23000 - 27059 £ per year.
Location: Two Snowhill – Birmingham
Salary: Base salary c£23,000pa to £27,059pa depending on skills and experience. A flexible benefits fund of 10% is paid on top base salary and is fully pensionable.
About The Role
- Act as first point of contact for the Senior Leader, managing and coordinating the Senior Leader's mailbox, responding to requests for information and escalating requests requiring action to the Senior Leader.
- Manage and coordinate the Senior Leader's calendar of internal and external meetings, including all professional engagements, liaising with other Executive and Senior Leadership Team Personal Assistants as required, to ensure effective use of time.
- Gather information, compile reports, and maintain these to support the activities of the Senior Leader.
- Accurately file necessary documentation effectively and maintain the document management system to ensure ease of access.
- Manage all travel requirements and bookings for the Senior Leader within policy and budget.
- Prepare briefing packs, meeting papers and all other documentation, including chasing and coordinating agreed actions and responses as required, to ensure meetings run smoothly.
- Format presentations for use in senior management meetings to create clear and high impact presentations.
- Organise Site Visits offsite from beginning to end, ensuring compliance with Health and Safety practices at all times.
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.
Skills
- Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
- Meeting management - prepare appropriate documentation for meetings.
- Ability to produce clear, understandable, and grammatically correct minutes and documents.
- Computer and IT skills, including usage of Microsoft suites, Outlook and Microsoft Teams.
- Communication skills to engage positively and represent the directorate with a wide range of internal and external stakeholders.
- Relationship building skills with the ability to meet and manage visitors to the directorate and influence across a wide variety of stakeholders.
- Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
Knowledge
- Knowledge of executive office and business management.
- Knowledge of board and senior meetings processes.
Types of Experience
- Experience of working in a busy executive office, including managing workload and meeting deadlines.
- Experience of handling sensitive and confidential information.
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect.
As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept. Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.
Team Administrator in Birmingham employer: HS2 (High Speed Two) Ltd
At HS2 Ltd, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Birmingham. Our commitment to employee growth is reflected in our flexible benefits fund and a strong focus on Equality, Diversity, and Inclusion, ensuring that every team member can thrive and reach their full potential. Join us to be part of a forward-thinking organisation where your contributions are valued and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at HS2 or similar companies. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to the Team Administrator role. Think about how your organisational skills and experience managing busy schedules can shine through in your answers.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft Teams and Outlook if you haven't already. Being comfortable with these tools will give you an edge during the interview process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Team Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your organisational skills and experience in managing busy schedules, as these are key to impressing us!
Showcase Your Communication Skills:Since you'll be the first point of contact for the Senior Leader, it's essential to demonstrate your communication prowess. Use clear and concise language in your application to reflect how you would engage with stakeholders.
Highlight Relevant Experience:Don’t forget to mention any previous experience in executive office settings. We want to see how you've handled sensitive information and managed workloads in fast-paced environments.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at HS2 (High Speed Two) Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator. Familiarise yourself with managing calendars, coordinating meetings, and handling sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to prioritise and organise appointments logically, as this is crucial for the role. Consider bringing a portfolio of your work to showcase your organisational prowess.
✨Practice Your Communication Skills
Since you'll be the first point of contact for the Senior Leader, it's essential to communicate effectively. Practice articulating your thoughts clearly and concisely. You might even want to rehearse common interview questions with a friend to boost your confidence.
✨Demonstrate Your Problem-Solving Abilities
Think of examples where you've successfully dealt with unexpected challenges or ad-hoc issues. Be ready to explain your thought process and how you approached these situations. This will show that you're adaptable and can handle the dynamic nature of the role.
