At a Glance
- Tasks: Lead document management processes and guide a team of Document Controllers.
- Company: Join HS2 Ltd, a forward-thinking company committed to inclusion and growth.
- Benefits: Competitive salary, flexible benefits fund, and a fully pensionable scheme.
- Other info: Dynamic work environment with opportunities for personal and professional development.
- Why this job: Make a real impact on major projects while developing your leadership skills.
- Qualifications: Experience in document management and strong communication skills required.
The predicted salary is between 35244 - 41464 £ per year.
Location – Birmingham (x 2 roles). Salary: Base salary of £35,244 pa to ~£41,464 pa depending on skills and experience. In addition, we offer a flexible benefits fund of 15%, fully pensionable. HS2 Ltd endeavours to ensure everyone working for us feels included, thrives, and achieves their full potential.
As a Document Control Manager at HS2 you will lead the implementation, maintenance, and improvement of document management and control processes, procedures, and systems in their related area. You will manage the performance of Document Controllers and ensure successful delivery of business strategy, key performance indicators, and objectives, whilst adhering to industry standards and best practice.
Responsibilities
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
- Assure the business adheres to document control policies, processes and practices.
- Provide advice and support to the business on document management and control.
- Understand departmental document control requirements and resource these through our document control provider.
- Lead and guide document controllers throughout the organisation and supply chain on how to manage documents and deliverables.
- Develop and deliver training in document control practices and systems.
- Performance manage the team to ensure that agreed service levels are maintained and that the team is high performing.
- Implement document/data management solutions with a primary focus on document control and records management to ensure HS2 project records are controlled, stored, retrieved, tracked, traced and audited as required by the business.
- Manage the Document Control teams within the HS2 organisation, setting strategic, individual and corporate objectives, reviewing performance and ensuring that staff have the necessary skills and understanding to deliver the team's objectives.
- Protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction to ensure HS2’s information systems are not at risk.
About You (Skills)
- Communication skills – including presentations, producing reports and engaging colleagues across the organisation.
- Leadership skills with a strong focus in areas of consistency, teamwork, listening, influencing, challenging, coaching, development, and performance management.
- Management of electronic document management systems.
Knowledge
- Knowledge of document control and its regulatory requirements.
- Knowledge of contract management and the review and acceptance of deliverables.
- Knowledge of document management standards, processes and procedures.
- Working knowledge of Enterprise Bridge (eB).
- Working knowledge of bulk scanning systems and PDF functionality.
- Knowledge of the document requirements of ISO 9001.
- Knowledge of the Public Records Act 1958 and Section 46 Freedom of Information Act 2000.
Experience
- Experience in electronic document management systems, records tracking, archiving, retention and storage.
- Experience of documentation processes and a knowledge of a typical project lifecycle.
- Experience in the management and lifecycle of documentation between client, contractor, stakeholders and interested parties.
Document Control Manager in Birmingham employer: HS2 (High Speed Two) Ltd
HS2 Ltd is an exceptional employer that prioritises inclusivity and personal development, offering flexible working arrangements and a supportive work culture. As the Director of Supply Chain Management, you will lead a high-performing team in a dynamic environment, with ample opportunities for professional growth while ensuring compliance with stringent safety and quality standards. Located in either Birmingham or London, HS2 Ltd fosters collaborative partnerships and encourages innovation, making it a rewarding place to contribute to the future of railway infrastructure.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Manager in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching HS2 and understanding their values, especially around Equality, Diversity, and Inclusion. Tailor your answers to show how you align with their mission and can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online resources to refine your responses. Focus on showcasing your leadership skills and experience in document management systems.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the HS2 team and ready to take on the challenge.
We think you need these skills to ace Document Control Manager in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control Manager role. Highlight your experience with document management systems and any leadership roles you've had. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about document control and how you can contribute to our team. Don't forget to mention your commitment to Equality, Diversity, and Inclusion – it's super important to us.
Showcase Relevant Experience:When filling out your application, be sure to showcase your relevant experience in electronic document management and your understanding of industry standards. We love seeing candidates who can demonstrate their knowledge of ISO 9001 and other regulatory requirements.
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s straightforward and ensures your application gets to the right people. Plus, we’re excited to see what you bring to the table!
How to prepare for a job interview at HS2 (High Speed Two) Ltd
✨Know Your Document Control Inside Out
Make sure you brush up on your knowledge of document control processes and regulatory requirements. Be ready to discuss how you've implemented or improved these systems in past roles, as this will show your expertise and readiness for the position.
✨Showcase Your Leadership Skills
Prepare examples that highlight your leadership experience, especially in managing teams and performance. Think about times when you’ve coached team members or influenced positive change, as this aligns perfectly with what they’re looking for.
✨Familiarise Yourself with Relevant Standards
Get to grips with ISO 9001 and the Public Records Act, as well as any other relevant standards mentioned in the job description. Being able to discuss these confidently will demonstrate your commitment to compliance and best practices.
✨Engage with EDI Initiatives
Since promoting Equality, Diversity, and Inclusion is key for this role, be prepared to share your thoughts on how you can contribute to these initiatives. Discuss any previous experiences where you’ve supported EDI in the workplace to show you’re a good cultural fit.
