Conference Manager in London

This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year – venues, suppliers, on-site teams, and the experience itself.

Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Are you the kind of operator who is obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.

HRtechX is a world-leading HRtech community, connecting industry executives, entrepreneurs and professionals. We are a start-up on a growth journey who help leaders evolve and create stronger businesses through people and technology. We aim to address the challenges and opportunities for HR and HR Tech.

What we offer you:

• The opportunity of having a real impact – You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business.
• Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
• Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
• Travel opportunity: You would be joining our conferences overseas.
• Invaluable transferable skills – boost your interpersonal, research, organisational, outreach and project management skills through experience and training.

Your Responsibilities:

• Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
• Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials. Hire, train, and manage a 40-person organisation of volunteers.

What we expect from you:

• Have a relentless drive and desire to be the very best at what they do;
• Possess an unparalleled work ethic with a high sense of urgency;
• Take ownership of everything they do, are proactive and follow through on commitments;
• Are curious about people and love to speak, build and nurture relations;
• Are an excellent communicator (especially) verbally and in writing;
• Are well-organised and display the ability to structure and prioritise their work.

Flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.