HR Recruitment Administrator in Glasgow

Reports To: HR Manager

Purpose of the Role

To provide comprehensive administrative support across all areas of recruitment and HR activity, ensuring compliance with company policies, employment legislation, and regulatory requirements. The post holder will support the recruitment, onboarding, and retention of support staff while maintaining efficient office operations.

Key Responsibilities

• Recruitment & Selection
  • Create, manage, and publish recruitment advertisements across job boards, social media platforms, and other recruitment channels.
  • Respond promptly and professionally to candidate enquiries.
  • Screen applications and progress suitable candidates through the recruitment process.
  • Arrange and conduct interviews, supporting managers in candidate selection decisions.
  • Attend and represent the organisation at recruitment events, job fairs, and community engagement activities.
• Compliance & Onboarding
  • Complete recruitment compliance checks including Right to Work verification and audits, PVG applications and renewals, employment reference checks, and SSSC registration monitoring including qualification verification and compliance audits.
  • Coordinate all onboarding activities for new support staff.
  • Ensure all recruitment documentation is completed and retained in accordance with company procedures and data protection requirements.
• HR Administration
  • Maintain accurate employee records, HR databases, trackers, and reports.
  • Support HR processes including induction, training administration, absence monitoring, and employee documentation.
  • Prepare and issue employment-related correspondence and documentation as required.
  • Assist with HR audits and compliance reviews.
  • Assist HR Manager with Ad Hoc reports and audits.
• Office Administration & Operations
  • Provide general administrative support to the management team.
  • Maintain office filing systems and records.
  • Conduct regular stock checks of PPE and office stationery.
  • Monitor minimum stock levels and arrange replacement orders when required.
  • Support day-to-day office operations to ensure efficiency and effectiveness.
• Health & Safety
  • Act as the designated Office Fire Warden.
  • Carry out annual Portable Appliance Testing (PAT) duties.
  • Support the organisation's health and safety procedures and compliance requirements.

Working Conditions

This role is primarily office-based and will require attendance at recruitment events and occasional travel within the local area. The post holder may be required to undertake additional duties appropriate to the level and responsibilities of the role.

Requirements

• Previous experience in HR administration and recruitment.
• Knowledge and understanding of the Care at Home sector.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities.
• Excellent verbal and written communication skills.
• Strong IT skills, including Microsoft Office.
• Ability to work independently and as part of a team.
• Proactive and solution-focused approach to work.

Desirable Criteria

• Experience within a social care or healthcare environment.
• Knowledge of SSSC registration requirements.
• Knowledge of PVG processes and compliance requirements.
• Understanding of employment legislation and HR best practice.

Key Competencies

• Professionalism.
• Confidentiality.
• Communication.
• Organisation.
• Problem Solving.
• Initiative.
• Adaptability.
• Teamwork.
• Attention to Detail.
• Confident and Competent in a range of HR systems and Microsoft Office applications.

Benefits

Competitive salary and a range of additional perks including retail discounts and healthcare.