At a Glance
- Tasks: Provide essential admin support and ensure smooth operations in a dynamic environment.
- Company: Join a thriving team in the fresh produce industry with a focus on collaboration.
- Benefits: Competitive salary, full-time hours, and opportunities for personal growth.
- Other info: Fast-paced environment with room for learning and career advancement.
- Why this job: Be a key player in managing processes that impact customers and suppliers.
- Qualifications: Experience in admin roles, strong Excel skills, and a keen eye for detail.
The predicted salary is between 26500 - 28000 € per year.
Provides vital administrative and operational support, ensuring smooth day-to-day execution of key processes. This role plays an important part in maintaining data accuracy, communicating with suppliers and customers, and supporting buyers in managing pricing, stock, and promotional activities.
Salary: £26500-£28000 per annum
Contract Type: Permanent, Full Time
Key Responsibilities
- Administrative & Process Support
- Create and monitor Purchase Orders (POs), ensuring timely confirmations and accurate documentation, reconcile discrepancies.
- Update payment tracker with invoices, POs, NCs.
- Handle Non-Conformance (NC) documentation and coordinate follow-up actions.
- Maintain trackers including Key customers' sales, Forecasts, Inbound transport, Promotion, and Seasonal Calendars.
- Manage product samples.
- Coordinate schedules with logistics partners.
- Handle customs documentation and ensure compliance with relevant import/export requirements.
- Stock & Reporting
- Support with stock takes, adjustments, and reporting of daily stock levels.
- Maintain and update the Goods in tracker and Delivery Note records.
- Commercial Support
- Maintain customer price lists and internal product databases.
- Support with customer communication, including confirmations, updates, and promotions.
- Assist with new line form updates and technical documentation monitoring.
Skills & Experience Required
- Essential
- Experience in an administrative or coordination role, ideally within a buying, procurement, or supply chain environment.
- Strong attention to detail and accuracy in data management.
- Excellent Excel and general MS Office skills.
- Experience with ERP or purchasing systems.
- Strong organisational and communication skills.
- Ability to prioritise and manage multiple tasks in a fast-paced environment.
- Comfortable liaising with internal stakeholders, suppliers, and customers.
- Desirable
- Experience in the Fresh Produce / Food industry.
- Understanding of supply chain or logistics processes.
Personal Attributes
- Proactive and solution focused.
- Collaborative team player with a can-do attitude & ability to work independently.
- Reliable and able to handle sensitive data confidentially.
- Keen to learn and develop within the buying function.
Office Admin in London employer: HR-People First | BCorpTMI HR Support
Join a dynamic team where your contributions as an Office Admin will be valued and recognised. Our company fosters a collaborative work culture that prioritises employee growth, offering training and development opportunities to enhance your skills in a supportive environment. Located in a vibrant area, we provide competitive salaries and a commitment to work-life balance, making us an excellent employer for those seeking meaningful and rewarding employment.
Contact Detail:
HR-People First | BCorpTMI HR Support Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Admin role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks and data management. We recommend role-playing with a friend or using online resources to get comfortable with your answers.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially if you’ve handled Purchase Orders or managed stock levels. This will help you stand out and demonstrate your experience in a tangible way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Office Admin in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially if it's in a buying or supply chain environment, to show us you're the right fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re interested in the Office Admin role at StudySmarter. Share specific examples of how your skills align with our needs, particularly around data management and communication.
Showcase Your Attention to Detail:Since this role requires strong attention to detail, make sure your application is free from typos and errors. A polished application shows us you care about accuracy, which is crucial for the position!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at HR-People First | BCorpTMI HR Support
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Admin role. Familiarise yourself with key responsibilities like managing Purchase Orders and handling Non-Conformance documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since strong Excel skills are essential for this role, be prepared to discuss your experience with spreadsheets. Bring examples of how you've used Excel in previous jobs, whether it's for tracking stock levels or managing data. If possible, practice a few basic functions beforehand to demonstrate your proficiency.
✨Demonstrate Your Attention to Detail
In an administrative role, attention to detail is crucial. During the interview, share specific examples of how you've ensured accuracy in your work, such as reconciling discrepancies or maintaining accurate records. This will highlight your ability to manage sensitive data effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for tracking, or how they handle supplier communications. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.
