At a Glance
- Tasks: Support daily operations and ensure smooth processes in a dynamic office environment.
- Company: Join a thriving team in the fresh produce industry with a focus on collaboration.
- Benefits: Competitive salary, full-time hours, and opportunities for personal growth.
- Other info: Fast-paced environment with room for career advancement and learning.
- Why this job: Be a key player in maintaining data accuracy and supporting exciting projects.
- Qualifications: Experience in admin roles, strong Excel skills, and a keen eye for detail.
The predicted salary is between 26500 - 28000 € per year.
Provides vital administrative and operational support, ensuring smooth day-to-day execution of key processes. This role plays an important part in maintaining data accuracy, communicating with suppliers and customers, and supporting buyers in managing pricing, stock, and promotional activities.
Key Responsibilities
- Administrative & Process Support
- Create and monitor Purchase Orders (POs), ensuring timely confirmations and accurate documentation, reconcile discrepancies.
- Update payment tracker with invoices, POs, NCs.
- Handle Non-Conformance (NC) documentation and coordinate follow-up actions.
- Maintain trackers including Key customers’ sales, Forecasts, Inbound transport, Promotion, and Seasonal Calendars.
- Manage product samples.
- Coordinate schedules with logistics partners.
- Handle customs documentation and ensure compliance with relevant import/export requirements.
- Stock & Reporting
- Support with stock takes, adjustments, and reporting of daily stock levels.
- Maintain and update the Goods in tracker and Delivery Note records.
- Commercial Support
- Maintain customer price lists and internal product databases.
- Support with customer communication, including confirmations, updates, and promotions.
- Assist with new line form updates and technical documentation monitoring.
Skills & Experience Required
- Experience in an administrative or coordination role, ideally within a buying, procurement, or supply chain environment.
- Strong attention to detail and accuracy in data management.
- Excellent Excel and general MS Office skills.
- Experience with ERP or purchasing systems.
- Strong organisational and communication skills.
- Ability to prioritise and manage multiple tasks in a fast-paced environment.
- Comfortable liaising with internal stakeholders, suppliers, and customers.
- Experience in the Fresh Produce / Food industry.
- Understanding of supply chain or logistics processes.
Personal Attributes
- Proactive and solution focused.
- Collaborative team player with a can-do attitude & ability to work independently.
- Reliable and able to handle sensitive data confidentially.
- Keen to learn and develop within the buying function.
Office Admin employer: HR-People First | BCorp™I HR Support
As an Office Admin at our company, you will be part of a dynamic team that values collaboration and innovation in the heart of the Fresh Produce industry. We offer a supportive work culture that prioritises employee growth through continuous learning opportunities and a commitment to maintaining a healthy work-life balance. With competitive salaries and a focus on operational excellence, we ensure that our employees feel valued and empowered to make a meaningful impact.
Contact Detail:
HR-People First | BCorp™I HR Support Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Office Admin role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience in administrative support and data management. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the ideal candidate for the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names when we’re reviewing candidates for the Office Admin position.
We think you need these skills to ace Office Admin
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially in buying or supply chain roles, to show us you’re the right fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re excited about this role. Mention specific responsibilities from the job description that resonate with you and how your background aligns with them.
Show Off Your Skills:Don’t forget to showcase your Excel and MS Office skills! If you’ve worked with ERP or purchasing systems, let us know. We love seeing candidates who can hit the ground running.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at HR-People First | BCorp™I HR Support
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Admin role and its key responsibilities. Familiarise yourself with tasks like managing Purchase Orders, handling Non-Conformance documentation, and maintaining trackers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since strong Excel skills are a must for this job, be prepared to discuss your experience with spreadsheets. Bring examples of how you've used Excel in previous roles, whether it's for tracking stock levels or managing data. If possible, practice some common Excel functions beforehand so you can confidently talk about them.
✨Communicate Clearly and Confidently
As an Office Admin, you'll need to liaise with various stakeholders, so showcasing your communication skills is crucial. During the interview, practice clear and concise responses. Use examples from your past experiences to illustrate how you've effectively communicated with suppliers, customers, or team members.
✨Demonstrate Your Problem-Solving Skills
This role requires a proactive and solution-focused mindset. Think of specific instances where you've tackled challenges in an administrative capacity. Be ready to share these examples during the interview, highlighting how you approached the problem and what the outcome was. This will show that you're not just reactive but also a forward-thinking candidate.
