At a Glance
- Tasks: Provide essential admin support and ensure smooth operations in a dynamic environment.
- Company: Join a vibrant team focused on efficiency and collaboration.
- Benefits: Competitive salary, full-time hours, and opportunities for personal growth.
- Other info: Fast-paced environment with room for learning and career advancement.
- Why this job: Be a key player in managing processes that impact the business daily.
- Qualifications: Experience in admin roles, strong attention to detail, and excellent communication skills.
The predicted salary is between 26500 - 28000 € per year.
Purpose of the Role
Provides vital administrative and operational support, ensuring smooth day-to-day execution of key processes. This role plays an important part in maintaining data accuracy, communicating with suppliers and customers, and supporting buyers in managing pricing, stock, and promotional activities.
Key Responsibilities
- Administrative & Process Support
Create and monitor Purchase Orders (POs), ensuring timely confirmations and accurate documentation, reconcile discrepancies. Update payment tracker with invoices, POs, NCs. Handle Non-Conformance (NC) documentation and coordinate follow-up actions. Maintain trackers including Key customers’ sales, Forecasts, Inbound transport, Promotion, and Seasonal Calendars. Manage product samples. Coordinate schedules with logistics partners. Handle customs documentation and ensure compliance with relevant import/export requirements. - Stock & Reporting
Support with stock takes, adjustments, and reporting of daily stock levels. Maintain and update the Goods in tracker and Delivery Note records. - Commercial Support
Maintain customer price lists and internal product databases. Support with customer communication, including confirmations, updates, and promotions. Assist with new line form updates and technical documentation monitoring.
Skills & Experience Required
- Essential
Experience in an administrative or coordination role, ideally within a buying, procurement, or supply chain environment. Strong attention to detail and accuracy in data management. Excellent Excel and general MS Office skills. Experience with ERP or purchasing systems. Strong organisational and communication skills. Ability to prioritise and manage multiple tasks in a fast-paced environment. Comfortable liaising with internal stakeholders, suppliers, and customers. - Desirable
Experience in the Fresh Produce / Food industry. Understanding of supply chain or logistics processes.
Personal Attributes
Proactive and solution focused. Collaborative team player with a can-do attitude & ability to work independently. Reliable and able to handle sensitive data confidentially. Keen to learn and develop within the buying function.
Office Admin in London employer: HR-People First | BCorp™I HR Support
As an Office Admin at our company, you will be part of a dynamic team that values collaboration and innovation in a fast-paced environment. We offer competitive salaries, opportunities for professional growth, and a supportive work culture that encourages learning and development within the buying function. Located in a vibrant area, our workplace fosters a sense of community and provides unique advantages such as easy access to local amenities and a commitment to employee well-being.
Contact Detail:
HR-People First | BCorp™I HR Support Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their success. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Office Admin in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially if it's in a buying or supply chain environment, to show us you're the right fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re interested in the Office Admin role at StudySmarter. Share specific examples of how your skills align with our needs, especially around data management and communication.
Show Off Your Tech Skills:Since we value strong Excel and MS Office skills, don’t forget to mention any relevant software experience. If you've worked with ERP or purchasing systems, let us know how you used them to improve processes!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at HR-People First | BCorp™I HR Support
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Admin role. Familiarise yourself with key responsibilities like managing Purchase Orders and maintaining trackers. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since strong Excel skills are essential for this role, be prepared to discuss your experience with spreadsheets. Bring examples of how you've used Excel in previous jobs, whether it's for tracking data or creating reports. If possible, practice some common Excel functions beforehand to impress your interviewers.
✨Demonstrate Your Attention to Detail
This role requires a keen eye for detail, so be ready to provide examples of how you've ensured accuracy in your past work. Whether it’s reconciling discrepancies or managing documentation, share specific instances where your attention to detail made a difference.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or the tools they use for tracking and reporting. This shows that you're engaged and eager to find out more about how you can contribute to their success.
