Business Operations Supervisor
About the role
Join the growing Indigo Medical team and take ownership of the day-to-day operations that keep a busy medical practice running safely, smoothly and efficiently.
From managing stock, vaccines and equipment to coordinating facilities, health and safety and suppliers, you’ll be the person who keeps everything working behind the scenes. Your proactive approach and attention to detail will help create a safe, well‑organised environment where colleagues can focus on delivering excellent patient care.
If you’re highly organised, practical and solutions‑focused, and enjoy taking ownership, solving problems and making things happen, this could be the perfect opportunity for you.
Key responsibilities
- Stock and consumables: You’ll oversee ordering, replenishment and stock rotation, maintaining accurate levels and supporting safe, cost‑effective purchasing.
- Vaccine management: You’ll coordinate vaccine ordering and stock control, monitor expiry dates and cold‑chain compliance, and maintain accurate records for audit purposes.
- Facilities and maintenance: You’ll help keep the practice safe, clean and functional by coordinating maintenance, repairs and planned works with external contractors.
- Equipment management: You’ll maintain an accurate equipment inventory and coordinate servicing, calibration and repairs, ensuring equipment remains safe, functional and available when required.
- Health, safety and fire safety: You’ll support inspections, drills and risk assessments, maintain compliance records and escalated any risks or incidents requiring further action.
- Room and environment standards: You’ll carry out regular checks to ensure clinical and administrative areas are properly stocked, safe and fit for purpose, while supporting high infection‑prevention and control standards.
- Supplier and contractor coordination: You’ll act as a key point of contact for suppliers and service providers, helping manage deliveries, agreements, performance and procurement processes.
- Operational and team support: You’ll work collaboratively with clinical, reception and management teams, improve operational processes and support the development of clear working procedures.
Skills and attributes
- Highly organised, practical and solutions‑focused.
- Able to manage competing priorities calmly and effectively.
- A confident communicator who can build positive relationships with colleagues, suppliers and contractors.
- Detail‑oriented and committed to maintaining safe and accurate working practices.
- Proactive in identifying issues and resolving them before they affect the wider team.
- Familiar with health and safety and fire‑safety principles, although training can be provided.
- A supportive and collaborative team member who shares Indigo Medical’s commitment to patient‑centred care, clinical excellence and compassionate respect
Salary, hours and benefits
- Salary: Competitive hourly rate, based on skills and experience.
- Hours: 37,5 hours per week
- Pension: The Company will match your contributions up to 5% into your personal retirement plan.
- Holiday: 20 days
If you are an organised and proactive individual who enjoys taking ownership, solving practical problems and supporting others, we would love to hear from you.
To request further information or submit your application, please contact recruitment@hrnow.je.
Business Operations Supervisor employer: Hr Now
Hr Now offers a dynamic work environment in the hospitality and healthcare sectors, providing opportunities for professional growth and development. Employees can expect to be part of a supportive team that values customer service and high-quality standards. The company fosters a culture of collaboration and excellence, making it an attractive employer for those looking to thrive in fast-paced settings.
