HR Coordinator in Swindon

We are looking for a proactive and detail-oriented HR Coordinator to join our dynamic HR Consultancy Team, based in Swindon. You will play a vital role in managing client employee lifecycle activities, fully taking ownership of the function while working in collaboration with our Advisers and Consultants to deliver high-quality service. This is an ideal role for someone who is highly organised, proactive and keen to develop their career in HR.

What You’ll Be Doing:

• Employee Lifecycle Management

• Managing the onboarding processes for our clients, including drafting offer letters, contract population, new starter paperwork and referencing, ensuring each step is effectively monitored.
• Set up and maintain client HRIS systems, including adding new starters, updating changes, setting leavers and uploading documentation.
• Complete DBS and DVLA checks, as well as ensuring appropriate security screening is in place as necessary.
• Manage employee probationary periods, issuing documentation to managers, and drafting outcome letters, escalating to Advisors / Consultants as necessary.
• Managing and drafting contract amendment documentation, ensuring changes are appropriately updated on relevant systems and liaising with payroll as needed.
• Completing monthly payroll liaison activities along with dealing with any queries from clients and payroll providers.
• Conducting exit interviews, and issuing leaver documentation, liaising with all relevant parties.
• Tracking issued documentation, and highlighting issues to Advisors / Consultants, following up as directed.
• Maintaining and updating appropriate process flow charts, identifying improvements in existing processes.
• Maintaining documented procedures for each client to cover all lifecycle activities.

• Managing the HR Dept learning platform, including setting up, allocation and monitoring of training, reporting as required to clients.
• Supporting external training logistics and material preparation.

• Supporting HR Advisors and Consultants with note taking at informal or formal meetings.

• Reviewing, creating and updating HR policies and client handbooks.
• Maintaining and auditing client files, ensuring compliance.
• Supporting Advisors and Consultants on client HR projects, such as benchmarking, and employee engagement initiatives.

What We’re Looking For:

• HR administration experience in a fast-paced setting.
• A foundation in employment law and HR best practices.
• Exceptional organisation skills and attention to detail.
• Strong communication – both written and verbal.
• Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS.
• Bonus points for commercial awareness of SME needs.

The Right Fit Will Be Someone Who:

• Is client-focused with a commercial mindset, who is able to think on their feet, juggle competing deadlines with ease, and solve problems quickly.
• Pays close attention to the little things that matter.
• Brings a professional, can-do attitude every day.

Why Join Us?

You’ll be part of a collaborative and supportive team that genuinely cares about doing great work for clients. This is an ideal opportunity if you’re looking to deepen your HR experience and build a long-term career in HR.