HR Administrator in Swindon

Location: Swindon, hybrid options are available post successful completion of probation.

Salary: £28-£30K DOE

Reporting to: Head of HR Services

Holiday: 25 Days + BH

Other Benefits: Comprehensive benefits package

The Role: We’re looking for a proactive and detail‑oriented HR Administrator to join our dynamic HR Consultancy Team, based in Swindon. You’ll play a vital role in supporting our clients with high‑quality HR administration across the entire employee lifecycle. Whether it’s preparing new starter paperwork, supporting appraisals, or ensuring compliance – you’ll be central to delivering a seamless HR experience to our clients.

What You’ll Be Doing:

• Managing the onboarding processes for our clients, including drafting offer letters, contract population and new starter paperwork and referencing.
• Set up and maintain client HRIS systems, including adding new starters, updating changes, setting leavers and uploading documentation.
• Complete DBS and security clearance checks.
• Manage employee probationary periods, issuing documentation to managers, and drafting outcome letters, escalating as required.
• Managing and drafting contract amendment documentation, ensuring changes are appropriately updated on relevant systems and liaising with payroll as needed.
• Completing monthly payroll liaison activities along with dealing with any queries from clients and payroll providers.
• Creating and updating HR policies and client handbooks.
• Note-taking during meetings for the team and clients.
• Conducting exit interviews and issuing leaver documentation, liaising with all relevant parties.
• Tracking issued documentation, and highlighting issues to the relevant person.
• Managing the HR Dept learning platform, including setting up, allocation and monitoring of training, reporting as required to clients.
• Supporting external training logistics and material preparation.
• Keeping systems and CRM records up to date.
• Creating, reviewing and managing client dashboards.
• Ensuring compliance and auditing client HR files.
• Conducting audits of client information (including HRIS) and creating reports.
• Supporting HR Advisors and Consultants on client HR projects, such as benchmarking, and employee engagement initiatives.

What We’re Looking For:

• HR administration experience in a busy setting.
• A foundation in employment law and HR best practices.
• Exceptional organisation skills and attention to detail.
• Strong communication – both written and verbal.
• Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS.
• Bonus points for commercial awareness of SME needs.

The Right Fit Will Be Someone Who:

• Is client-focused with a commercial mindset, who is able to think on their feet, handle competing deadlines with ease, and solve problems quickly.
• Pays close attention to the little things that matter.
• Brings a professional, can‑do attitude every day.

Why Join Us? You’ll be part of a collaborative and supportive team that genuinely cares about doing great work for clients. We welcome applications from those looking to build their experience, as well as candidates who already have relevant skills and are ready to make a strong contribution. Diversity is key to our success, and we work hard to make sure we’re inclusive. We can only accept applications from those who have the right to work in the UK without restrictions.