At a Glance
- Tasks: Coordinate live projects, manage schedules, and ensure smooth delivery of services.
- Company: Join a leading cabling services company with a focus on innovation and teamwork.
- Benefits: Competitive salary, pension, flexible working, and opportunities for professional development.
- Other info: Dynamic work environment with genuine opportunities for career growth.
- Why this job: Be the driving force behind exciting projects and make a real impact in a growing company.
- Qualifications: Experience in project coordination and strong organisational skills are essential.
The predicted salary is between 35000 - 40000 £ per year.
HQ Cabling Services designs and installs structured cabling, security systems, and audio-visual solutions for clients across the UK. We need a Project & Services Coordinator to be the engine room that keeps our delivery running.
This is not a back-office admin job. You’ll be the single point of coordination that keeps live installation projects moving, sequencing engineers, materials, and documentation so that every site has what it needs, when it needs it, and every client knows exactly where their project stands.
- Act as the central coordination point for live projects from order through to handover.
- Build and maintain project schedules, book and sequence engineers, subcontractors, and materials so sites are never left waiting.
- Raise and track purchase orders, manage supplier orders and lead times, and chase deliveries to keep projects on programme.
- Support quoting and estimating where needed, helping turn enquiries around quickly.
- Prepare and maintain project documentation: RAMS, site packs, as-built drawings, test results, commissioning and warranty certificates, and O&M / handover manuals.
- Track project costs against budget and flag variances early.
- Coordinate site access, inductions, permits, and H&S paperwork (CSCS/ECS, CDM where relevant).
- Help build and run the coordination behind our growing support and maintenance contracts, scheduling planned visits, logging callouts, and keeping clients looked after long after handover.
- Maintain our CRM as a single source of truth the whole team relies on.
- Support Project Managers and the Operations Director with reporting and continuous improvement.
You know the live projects, the systems and the key contacts, and the project tracker is accurate and current. PMs are freed up to focus on delivery, you’re helping shape how we run our new support-contract offering, and you’re spotting and driving process improvements of your own.
Requirements:
- Demonstrable coordination, scheduling, or project administration experience in a fast-paced delivery environment.
- Exceptional organisation, you can juggle multiple live projects without ever dropping a detail.
- A confident communicator who can hold their own with engineers internally and clients externally, clear in writing, assured on the phone.
- Confident with Microsoft Office 365 and CRM systems, and quick to pick up new tools and ways of working.
- A calm, proactive problem-solver who anticipates issues rather than reacting to them.
Bonus points (desirable):
- Experience in structured cabling, security, AV, telecoms, M&E, construction, or IT infrastructure.
- Familiarity with any of our disciplines, cabling (Cat6/6A, fibre, Fluke testing, manufacturer warranties such as Excel / CommScope / Panduit), security (CCTV, access control e.g. Paxton, intruder alarms, NSI/SSAIB standards) or AV (video conferencing, digital signage, Crestron / Extron).
- Experience with project management or CRM software.
- PRINCE2 Foundation, AgilePM or equivalent.
Salary: £35,000 - £40,000 depending on experience
Benefits:
- Pension, holiday entitlement – 20 days + bank holidays
- Hybrid / flexible working arrangement – rural office location with free parking
- Training, accreditations, and funded development
- Genuine room to grow, as we expand our services and support offering, there’s real scope to take on more responsibility over time.
Service and project management coordinator in Kent employer: HQ Cabling Services ltd
At HQ Cabling Services, we pride ourselves on being an exceptional employer that values collaboration and innovation in a dynamic work environment. Our rural office location offers a flexible hybrid working arrangement, allowing you to balance your professional and personal life while enjoying free parking. With a strong focus on employee growth, we provide training and development opportunities, ensuring that as we expand our services, you have the chance to take on more responsibility and advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Service and project management coordinator in Kent
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like HQ Cabling Services ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Service and project management coordinator at HQ Cabling Services ltd.
We think you need these skills to ace Service and project management coordinator in Kent
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at HQ Cabling Services ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
