Admin Assistant

Responsibilities

The daily running of a busy engineering company involves a vast range of admin duties. As part of our engineering standards, we are ISO 9001 accredited and as such we have a quality system that requires constant and detailed document control and record keeping. This involves everything from delivery notes and invoices to design documentation and import/export shipping paperwork. We are looking for someone to join our team and help maintain the high level of quality process we hold at the top of our engineering field. Additionally, this role will involve more traditional admin-based duties such as collecting and recording timekeeping logs, answering phone calls, upkeep of maintenance and training records as well as greeting visitors and delivery drivers.

We are looking for a full-time worker who can maintain an attention to detail, work independently and show an aptitude to grow the role and take on more responsibilities as they settle into our team. There is huge scope for this role, including sharing additional duties from other members of our team or creating your own processes that help the quality and efficiency of the company.

Key Responsibilities

• Answering phones, greeting visitors and delivery drivers.
• Opening parcels, marking goods in and filing delivery notes.
• Marking off invoices and inputting them into Sage Accounting.
• Support to the location controller.
• Support with purchasing and stock management.
• Collecting timekeeping logs and recording and maintaining hours and holiday records.
• Collating final job packs for our quality system.

Qualifications

Essential Skills

• Computer literacy.
• Microsoft Office including Outlook and Excel.
• Independent worker.
• Effective communication with others.

Desirable Skills

• Adobe Acrobat Reader.
• Previous office-based admin experience.
• Knowledge of Sage Accounting.

Advantage Skills

• ISO9001 – Experience working to ISO quality standards.