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For Companies At a Glance
- Tasks: Support the Operations Director and manage various administrative tasks in a busy logistics environment.
- Company: Join a well-established logistics company serving major clients across the UK and EU.
- Benefits: Enjoy competitive salary, bonuses, ongoing training, and 25 days annual leave plus bank holidays.
- Why this job: Be part of a supportive team with opportunities for growth in a thriving industry.
- Qualifications: Strong English skills, organisational abilities, and proficiency in MS Office are essential.
- Other info: This role is office-based in a rural location; a driving licence and vehicle are required.
The predicted salary is between 25000 - 30000 £ per year.
Job Description
Our client, a well-established logistics company, working with major clients across the UK and EU, is seeking a capable and proactive Operations Assistant to support their Operations Director and assist in the smooth running of the Operations department. This is a key role that requires exceptional organisation, a strong work ethic, and the ability to handle varied responsibilities within a busy logistics operation.
The role is fully office based and the successful candidate must have a driving licence and vehicle due to the rural location. Working hours are 9 am to 5 pm, Monday to Friday, although there is flexibility available.
Job Title: Operations Assistant
Job Type: Permanent
Location: Farnham Area
Salary: £30,000 – £35,000 + Company Bonuses
Reference no: 15832O
Operations Assistant – Benefits
- Competitive salary with performance-related company bonuses.
- Ongoing training and professional development.
- Progression opportunities within a growing business.
- Free onsite parking.
- Supportive and friendly team environment.
- 25 days annual leave plus bank holidays.
- Company pension scheme.
- Stable, long-term employment in a thriving logistics business
Operations Assistant – About The Role
- Provide support to the Operations Director.
- Act as a key point of contact for selected client accounts.
- Handle incoming calls and emails, responding or redirecting as appropriate.
- Draft and send emails and correspondence with excellent grammar and tone.
- Prepare and maintain spreadsheets, records, and reports.
- Manage and update electronic and paper-based files and systems.
- Monitor and respond to quote requests.
- Produce and distribute delivery paperwork.
- Assist in coordinating site visits and verifying documentation.
- Process and track holiday requests, timesheets, and work records.
- Support invoice preparation by logging completed jobs and requesting purchase orders.
- Conduct regular checks on licence verifications.
- Organise, maintain, and order office supplies, uniforms, and first aid kits.
- Support internal health & safety initiatives, including fire alarm testing and online training.
- Offer hospitality to visiting clients or partners as required.
- Complete ad-hoc administrative tasks to support wider team needs.
The successful Operations Assistant will have:
- Impeccable written and verbal English, with excellent grammar.
- Strong organisational and time management skills.
- Confident email and telephone communicator.
- Advanced proficiency in MS Office (particularly Excel, Word, and Outlook).
- Experience using CRM or CMS platforms desirable (training provided).
- Previous financial/admin/accounting experience desirable.
- High attention to detail and ability to work methodically.
- Comfortable working both independently and within a close-knit team.
- Flexible, proactive, and responsive to changing priorities.
- Discreet and professional, with a strong understanding of confidentiality.
Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a consultant within 5 working days, please assume that you have not been successful.
Refer a Friend
If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply).
Operations Assistant employer: Howett Thorpe
Contact Detail:
Howett Thorpe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with the logistics industry and the specific operations of the company. Understanding their processes and challenges will help you speak confidently about how you can contribute to their team.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these during any informal chats or interviews.
✨Tip Number 3
Since the role requires excellent communication skills, practice articulating your thoughts clearly. You might even want to prepare a few scenarios where you successfully handled client communications.
✨Tip Number 4
Make sure to demonstrate your proficiency in MS Office, especially Excel. Consider brushing up on any advanced functions that could be relevant to the role, as this will show your commitment to excelling in the position.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Assistant role. Emphasise your organisational skills, attention to detail, and any previous administrative or financial experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for supporting the Operations Director.
Highlight Communication Skills: Since the role requires excellent written and verbal communication, provide examples in your application of how you've successfully managed client communications or handled correspondence in previous roles.
Showcase Technical Proficiency: Mention your proficiency in MS Office, especially Excel, Word, and Outlook. If you have experience with CRM or CMS platforms, be sure to include that as well, as it will demonstrate your readiness for the role.
How to prepare for a job interview at Howett Thorpe
✨Showcase Your Organisational Skills
As an Operations Assistant, you'll need to demonstrate exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your time management skills.
✨Communicate Clearly and Professionally
Since the role involves handling client communications, practice articulating your thoughts clearly. Use proper grammar and a professional tone in your responses during the interview, as this will reflect your written communication skills.
✨Familiarise Yourself with MS Office
Advanced proficiency in MS Office is crucial for this position. Brush up on your Excel, Word, and Outlook skills before the interview. Be ready to discuss how you've used these tools in previous roles to manage data or streamline processes.
✨Demonstrate Flexibility and Proactivity
The job requires someone who can adapt to changing priorities. Prepare to share instances where you had to be flexible in your work approach or took the initiative to solve problems, showcasing your proactive attitude.
