At a Glance
- Tasks: Support various departments and assist Directors with administrative tasks in a dynamic engineering environment.
- Company: Join a specialised engineering firm known for its supportive culture and diverse services across sectors.
- Benefits: Enjoy profit sharing, pension schemes, training opportunities, social events, and free on-site parking.
- Other info: Temporary role with potential for permanence; valid driving licence and own transport needed.
- Why this job: Perfect for multitaskers who thrive in a fast-paced setting and want to make a real impact.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 26000 - 28000 £ per year.
Our client, an engineering-based company providing specialised services to a variety of sectors, is currently seeking a proactive and organised Administrator/Office Manager to join their team at their site facility based in Bordon. This role will initially be on a temporary basis but with a view to becoming permanent. Please note: Due to the location of the site, applicants must have a valid driving licence and their own transport.
Administrator / Office Manager - Benefits
- Percentage of the Company Profit Share Scheme
- Company pension scheme
- Training and development opportunities
- Opportunity to work in a unique and varied role within the engineering sector
- Supportive and friendly working environment with company social events
- Free on-site parking
About The Role - Administrator / Office Manager
The Administrator/Office Manager will provide key support to a variety of departments, with additional support to the Directors and wider team as required. This is a varied and rewarding role ideal for someone who enjoys multitasking, thrives in a dynamic environment, and takes pride in providing high-quality support across different departments.
Key Responsibilities:
Engineering Department Support- Arrange travel for team members (flights, taxis, hotels)
- Ensure all documentation is accurate and up to date
- Raise purchase orders and procure necessary equipment and supplies
- Maintain and update procedures
- Support inventory management alongside the Engineering Manager
- Manage logistics for shipping of spare parts and tools
- Prepare and issue shipping invoices and packing lists
- General filing and administrative support
- Handle and transfer incoming calls professionally
- Greet and register visitors, ensuring security protocols are followed
- Manage meeting room bookings and refreshments
- Maintain a clean, safe, and functional office environment
- Coordinate building maintenance and annual servicing
- Provide general office support including scanning, filing, copying, and archiving
- Manage international travel logistics including visas, vaccinations, and passports
- Track and update employee attendance and maintain fire register
- Support Directors with travel bookings and meeting coordination
- Oversee company vehicle administration (MOTs, insurance, tax, servicing, driving licence checks)
- Maintain control of company equipment allocation and reporting
- Organise and record weekly vehicle checks and associated documentation
- Perform other duties as reasonably required by the business
The successful Administrator / Office Manager will have:
- Proven experience in an administrative or office management role, ideally in an engineering environment
- Excellent organisational and communication skills
- Strong attention to detail and ability to multitask effectively
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and within a team
- Full UK driving licence and access to own vehicle due to site location
- Right to work in the UK
Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications, we currently receive, we are unable to respond to all candidates. If you do not hear from a consultant within 5 working days, please assume that you have not been successful.
Refer a Friend: If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Administrator / Office Manager in Bordon employer: Howett Thorpe
Howett Thorpe is an excellent employer, offering a supportive work culture that prioritises employee well-being and professional growth. With a generous holiday allowance, competitive pension, and flexible working options, employees are empowered to thrive both personally and professionally in the vibrant town of Farnham. Join a dedicated team committed to fostering positive change and making a meaningful impact across multiple sites.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator / Office Manager in Bordon
✨Tip Number 1
Familiarise yourself with the engineering sector and the specific services provided by the company. This knowledge will help you demonstrate your understanding of the role and how you can contribute to their operations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail, as they are crucial for the Administrator/Office Manager position.
✨Tip Number 3
Since the role involves supporting various departments, consider reaching out to current or former employees on platforms like LinkedIn. Ask them about their experiences and any tips they might have for succeeding in the role.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office, especially Excel, as this is essential for the role. You might want to brush up on relevant functions and features that could be beneficial in managing data and reports.
We think you need these skills to ace Administrator / Office Manager in Bordon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative or office management roles, especially within engineering. Emphasise your organisational skills and any specific software proficiency, such as Microsoft Office.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the company. Mention your ability to multitask and provide examples of how you've successfully supported teams in previous positions.
Highlight Relevant Skills:In your application, clearly outline your strong attention to detail, communication skills, and ability to work independently. These are key attributes the company is looking for in an Administrator/Office Manager.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Howett Thorpe
✨Showcase Your Organisational Skills
As an Administrator/Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and efficiency.
✨Familiarise Yourself with the Company
Research the engineering company and its services before the interview. Understanding their operations and values will help you tailor your responses and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle various situations. Think of scenarios where you've had to manage logistics, support a team, or resolve conflicts, and be ready to discuss them.
✨Highlight Your Technical Proficiency
Since the role requires proficiency in Microsoft Office, be prepared to discuss your experience with these tools. You might even want to mention specific tasks you've accomplished using Excel or Word that relate to the job.
