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For Companies At a Glance
- Tasks: Support various departments and assist Directors with administrative tasks in a dynamic engineering environment.
- Company: Join a specialised engineering firm known for its diverse services across multiple sectors.
- Benefits: Enjoy profit sharing, pension scheme, free parking, training opportunities, and fun company events.
- Why this job: Perfect for multitaskers who thrive in a supportive culture and want to make an impact.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Temporary role with potential for permanence; valid driving licence and own transport needed.
The predicted salary is between 30000 - 42000 £ per year.
Our client, an engineering-based company providing specialised services to a variety of sectors, is currently seeking a proactive and organised Administrator/Office Manager to join their team at their site facility based in Bordon. This role will initially be on a temporary basis but with a view to becoming permanent. Please note: Due to the location of the site, applicants must have a valid driving licence and their own transport.
Benefits:
- Percentage of the Company Profit Share Scheme
- Company pension scheme
- Free on-site parking
- Training and development opportunities
- Supportive and friendly working environment
- Company social events
- Opportunity to work in a unique and varied role within the engineering sector
About The Role:
The Administrator/Office Manager will provide key support to a variety of departments, with additional support to the Directors and wider team as required. This is a varied and rewarding role ideal for someone who enjoys multitasking, thrives in a dynamic environment, and takes pride in providing high-quality support across different departments.
Key Responsibilities:
- Arrange travel for team members (flights, taxis, hotels)
- Ensure all documentation is accurate and up to date
- Raise purchase orders and procure necessary equipment and supplies
- Maintain and update procedures
- Support inventory management alongside the Engineering Manager
- Manage logistics for shipping of spare parts and tools
- Prepare and issue shipping invoices and packing lists
- General filing and administrative support
- Handle and transfer incoming calls professionally
- Greet and register visitors, ensuring security protocols are followed
- Manage meeting room bookings and refreshments
- Maintain a clean, safe, and functional office environment
- Coordinate building maintenance and annual servicing
- Provide general office support including scanning, filing, copying, and archiving
- Manage international travel logistics including visas, vaccinations, and passports
- Track and update employee attendance and maintain fire register
- Support Directors with travel bookings and meeting coordination
- Oversee company vehicle administration (MOTs, insurance, tax, servicing, driving licence checks)
- Maintain control of company equipment allocation and reporting
- Organise and record weekly vehicle checks and associated documentation
- Perform other duties as reasonably required by the business
The successful Administrator / Office Manager will have/be:
- Proven experience in an administrative or office management role, ideally in an engineering environment
- Excellent organisational and communication skills
- Strong attention to detail and ability to multitask effectively
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and within a team
- Full UK driving licence and access to own vehicle due to site location
- Right to work in the UK
Administrator / Office Manager employer: Howett Thorpe
Contact Detail:
Howett Thorpe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator / Office Manager
✨Tip Number 1
Familiarise yourself with the engineering sector and the specific services the company provides. This knowledge will help you demonstrate your understanding of their operations during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss these experiences in detail, as they are crucial for the Administrator/Office Manager position.
✨Tip Number 3
Since the role involves supporting various departments, consider reaching out to current or former employees on platforms like LinkedIn. This can provide insights into the company culture and expectations, which you can leverage in your conversations.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office, especially Excel, as this is essential for the role. Think of specific instances where you've used these tools to improve efficiency or manage data effectively.
We think you need these skills to ace Administrator / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or office management roles, especially within engineering environments. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to multitask. Mention specific examples of how you've successfully supported teams in previous roles, and express your enthusiasm for the opportunity at this engineering-based company.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office and any other relevant software. Detail your communication skills and attention to detail, as these are crucial for the Administrator/Office Manager position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for this role.
How to prepare for a job interview at Howett Thorpe
✨Showcase Your Organisational Skills
As an Administrator/Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and efficiency.
✨Familiarise Yourself with the Company
Research the engineering company and its services before the interview. Understanding their operations and the sectors they serve will help you tailor your responses and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle various administrative challenges. Think of specific scenarios where you had to manage logistics, support a team, or resolve conflicts, and be ready to discuss them.
✨Highlight Your Technical Proficiency
Since proficiency in Microsoft Office is essential, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you used Excel for data management or Word for documentation.
