Office Manager in Leicester

We have an exciting opportunity for an Office Manager to join our Facilities Team in Leicester. An Office Manager is responsible for both overseeing and carrying out the day-to-day operations of the office environment, ensuring that it operates smoothly, safely and cost-effectively. As well as providing a professional, friendly and efficient reception service to clients and colleagues, Office Managers are team players with a strong work ethic who possess excellent communication, organisational, leadership and problem-solving skills.

Duties and Responsibilities

• Monitoring and ordering office supplies and stationery, furniture, first aid equipment, appliances and electronics as required;
• Taking responsibility for post, franking and DX services for the office location and assisting with post and courier deliveries;
• Taking responsibility for the day-to-day upkeep and maintenance of the office, including carrying out routine checks, arranging repairs, troubleshooting minor issues and ensuring all office areas are maintained to a high standard;
• Taking on data responsibilities, including GDPR and off-site secure storage;
• Management of day-to-day on-site reception staff including lunch and holiday cover rotas;
• Overseeing building projects, renovations and refurbishments;
• Managing facilities contracts and providers for services such as parking, cleaning, security and catering, whilst monitoring service standards and ensuring issues are resolved promptly;
• Supporting the firm to achieve goals and credentials such as ISO standards and carbon emission targets;
• Greeting clients and liaising with the relevant person;
• Answering the telephone and transferring calls promptly and professionally;
• Assisting with meeting room bookings and maintaining digital booking systems;
• Providing general administrative support;
• Arranging archiving collections and retrievals;
• Undertaking routine facilities and maintenance tasks;
• Maintain the presentation, cleanliness and organisation of the office, including kitchens, meeting rooms, breakout spaces, storage areas and reception;
• Undertaking any other duties as reasonably required.

Health and Safety tasks

• Ensuring the office meets government regulations and environmental, health and safety standards;
• Taking responsibility for fire risk assessments, extinguisher maintenance and fire drills for the location;
• Acting as a Health and Safety representative for the office location;
• Conduct and document weekly and monthly premises inspections, taking corrective action where required and escalating issues appropriately;
• Managing contractors whilst on-site and ensuring they comply with relevant health and safety requirements;
• Providing health and safety awareness training to new starters at the location;
• Conducting weekly fire alarm checks;
• Ensuring appropriate first aid and fire marshal provision;
• Taking responsibility for ensuring fire safety compliance within the office.

Technical Competencies

• Proficiency with Microsoft Office, with the ability to support others;
• Excellent verbal and written communication skills;
• Ability to define problems, collect data and draw valid conclusions;
• Experience with office equipment, facilities management and office procedures;
• Solid understanding of Health and Safety principles and fire risk assessments;
• An innovative approach with the ability to use creativity and initiative;
• Strong reliability, organisational skills and discretion.

Qualifications and Education

Although there are no fixed entry requirements to become an Office Manager, we are looking for someone with a good standard of general education, including GCSE English and Maths at Grade C/4 or above.

About You

About Us

At Howes Percival, we are driven by a commitment to our clients and a passion for achieving their goals. With a rich heritage spanning over 200 years, we have evolved into a leading law firm with a reputation for delivering exceptional results across a wide range of practice areas. Our team comprises highly skilled lawyers who combine deep industry knowledge with innovative thinking to provide strategic advice and tailored solutions to our diverse client base. As an employer, we value talent, diversity, and collaboration. We foster a supportive and inclusive culture where every team member is empowered to thrive and make a meaningful impact. Joining Howes Percival means being part of a dynamic growing and forward-thinking firm dedicated to excellence in legal practice and client service.

We achieved a three-star ‘World Class’ accreditation in the top 75 “Best Companies” (formerly The Sunday Times Best Companies Awards) and ranked 5th in the top 75 “UK's Best Large Companies to Work For” category for 2025. We have been ranked #1 Best Law Firm to work for in the UK by Best Companies for 2025 and #1 company in the East Midlands region. We have been accredited with “Investors in People” since 1996 and were shortlisted for Employer of the Year in 2023. Our lawyers come from a variety of backgrounds, many from larger and City firms, some from in-house – we all share the same Howes Percival DNA and all of this rich experience is there for you to learn from. We offer a wide range of benefits for all our valued employees including (but not limited to); Perks at Work discounts, profit share scheme and discretionary bonus, 25 days holiday entitlement, one paid ‘charity day’ per year, comprehensive private medical cover, plus a well-being calendar with a wide range of regular events.