Share Scheme Assistant in London

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

As a Share Scheme Assistant at Howden, you will play a vital role in supporting the Shares Team in delivering share-related and ad hoc services to the Group’s boards, shareholders, and the wider business, ensuring full compliance with Group policies.

Your responsibilities will include:

• The day-to-day administration of shareholder related tasks, as well as Share Scheme databases such as Diligent Entities and Shareworks.
• Engaging with shareholders, including providing general information on shareholdings and incentive schemes.
• Assisting with share transfers to our Employee Benefit Trust vehicle and instructing the associated shareholder payments.
• Reviewing and interpreting governance documents, such as the Articles of Association, the Shareholders’ Agreement and Share Notices.
• Regular contact with internal teams, including HR, Tax, Legal and Company Secretariat.

This role will be based in our Central London office, following a hybrid work pattern, you are expected to be onsite 4 days per week.

In addition to the above, the role will contribute to:

• Supporting projects such as Internal Share Offers, liquidity events, and the allotment of incentive awards.
• Assisting with issues raised by team members and internal partners, escalating as needed.
• Producing financial and administrative reports.
• Supporting team members with daily activities and continuously expanding knowledge of Diligent Entities and share scheme databases.
• Assisting with Group-wide projects, ad hoc matters, and developing relationships with employee shareholders.

We are looking for a candidate with the following qualifications and skills:

• Experience in Share Schemes and a strong desire to continue developing a career in this area.
• Proven ability to manage share administration.
• Highly organised, with the ability to establish and implement effective control processes for detailed and accurate monitoring.
• Excellent communication skills, with the capability of drafting bespoke correspondence to shareholders.
• Ideally, completion of The Certificate in Employee Shares Plans qualification.
• Familiarity with Diligent Entities and Shareworks is highly preferred.

At Howden, we value diversity – there is no one Howden ‘personality type’. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new.
• We support each other, in the small everyday moments and the bigger challenges.
• We are determined to make a positive difference, at work and beyond.

We’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

Fixed Term Contract (Fixed Term)