At a Glance
- Tasks: Support executive team with diary management, travel arrangements, and event coordination.
- Company: Join Howden, a global insurance group with a people-first culture.
- Benefits: Enjoy competitive salary, healthcare, wellbeing offers, and career development.
- Other info: Flexible working options and a commitment to diversity and inclusion.
- Why this job: Make a real impact while working in a fun, collaborative environment.
- Qualifications: Positive attitude, attention to detail, and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries.
This is a great opportunity for someone to support members of the DUAL Executive.
- Full time position: working 5 days a week.
- Working within a small, fun, collaborative executive team in London.
We are looking for a motivated and enthusiastic starter to act as a dedicated PA resource to the UK Chief Operating Officer, UK Chief Distribution Officer and UK and Europe Chief Actuary. Demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused administration and organisational assistance. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements.
Role responsibilities- Proactive and accurate diary management, forward planning to arrange UK & international meetings ensuring time is effectively managed understanding daily and weekly priorities.
- Screen emails and assess whether action needs to be taken and/or respond where necessary.
- Manage all travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip.
- Provide support to the UK Chief Operating Officer by drafting and/or preparing a full range of materials including emails and meeting materials.
- Co-ordinate and assist with organising company events and corporate hospitality ensuring all events are delivered effectively.
- Effectively prioritise workload and adapt service delivery in response to the requirements of the UK COO, UK CDO and UK and Europe Chief Actuary.
- Act as a point of contact for the team, providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies.
- Develop and maintain relationships with the third parties.
- Work collaboratively with the Executive and Personal Assistant community. Providing the production of documents, briefing papers, reports and presentations where requested.
- Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and relevant teams or guests are notified.
- Support the UK COO with the management of the 17th floor, liaising with the Howden CRES team on facilities and space‐related matters.
- Attend the UK COO’s weekly team leadership meetings, and coordinate the delivery of the monthly IT & Ops newsletters and quarterly IT & Ops Townhalls, supporting effective communication and engagement.
- Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company’s interests.
- Provide support to the UK CDO’s team by coordinating Distribution workshops, reviews and team away days, ensuring all arrangements run smoothly.
- It is essential the individual has a positive attitude and is self-motivated.
- High attention to detail.
- Ability to learn quickly.
- Ability to follow process accurately.
- High level of numeracy and literacy.
- Confidence and curiosity to ask questions.
- Strong verbal communication and interpersonal skills.
We offer all the usual rewards and benefits - including great healthcare provision, a wide variety of wellbeing offers, competitive salary, generous pensions and more.
At DUAL we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
Personal Assistant - Maternity Cover (12 Month FTC) employer: Howden Group
Howden is an exceptional employer that prioritises employee ownership and a vibrant work culture, making it a fantastic place for Personal Assistants to thrive. With a strong emphasis on work-life balance, career progression, and community involvement, employees are encouraged to make meaningful contributions both within the company and in the wider community. The London office fosters collaboration and creativity, providing a supportive environment where every voice is valued and diversity is celebrated.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant - Maternity Cover (12 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities at Howden or elsewhere.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Howden is all about collaboration and a people-first approach, so be ready to share how you embody those traits in your work as a PA.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experiences and how they relate to the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the Howden team.
We think you need these skills to ace Personal Assistant - Maternity Cover (12 Month FTC)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your relevant experience and skills that match the job description, like diary management and communication skills. We want to see how you can fit into our team!
Show Your Enthusiasm:Let your passion shine through in your application! Mention why you're excited about working with us at Howden and how you align with our People First culture. A little enthusiasm goes a long way in making your application stand out.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the important bits!
Apply Through Our Website:Don’t forget to submit your application via our Careers page! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Howden Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at Howden. Familiarise yourself with diary management, travel arrangements, and event coordination. This will help you speak confidently about how your skills align with their needs.
✨Showcase Your Attention to Detail
As a PA, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature made a difference. Whether it’s managing schedules or drafting documents, be ready to highlight how your precision can benefit the team.
✨Demonstrate Your Communication Skills
Strong verbal communication is key for this role. Practice articulating your thoughts clearly and concisely. During the interview, engage in active listening and respond thoughtfully to show that you can effectively liaise with clients and team members.
✨Emphasise Your Adaptability
The role operates in a fast-paced environment, so be prepared to discuss how you've successfully adapted to changing priorities in the past. Share specific instances where you managed multiple tasks efficiently, showcasing your ability to thrive under pressure.
