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For Companies At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and meeting arrangements.
- Company: Join Howden, a global team of 18,000 passionate individuals driving change in insurance.
- Benefits: Flexible working hours, career progression, and a supportive culture.
- Why this job: Be part of a dynamic team that values collaboration and innovation.
- Qualifications: Experience as a PA or Team Assistant with strong organisational skills.
- Other info: Opportunities for personal growth in a diverse and inclusive environment.
The predicted salary is between 36000 - 60000 £ per year.
Who are we?
Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
The Role
We are looking for a Team PA to provide essential support to leaders within our Business Services team. This role is pivotal in ensuring smooth operations and effective coordination across the team by delivering high-quality personal assistant and administrative services.
You will work closely with senior leaders and their teams, managing diaries, meetings, and travel arrangements, while also supporting broader team activities such as onboarding, events, and community initiatives. This is a diverse position that demands excellent organisational abilities, meticulous attention to detail, and the skill to manage sensitive information with integrity.
This is a 12 month fixed term contract based in London.
What You\’ll Be Doing
Provide PA support to Global Pillar Leads and their wider teams.
Organise meetings across multiple time zones and prepare documentation.
Take minutes, track actions, and ensure follow-up on meeting outcomes.
Arrange local and international travel, including visas, insurance, and itineraries.
Liaise with internal support teams such as facilities, travel, and reception.
Process invoices and reconcile expenses for the department.
Maintain accurate records on company systems and manage project tasks.
Support onboarding of new team members, including equipment and access setup.
Coordinate team events such as away days, volunteering activities, and celebrations.
Manage updates and engagement posts on Viva Engage for Business Services.
Who We\’re Looking For
Experience in reception roles is essential; PA experience is desirable.
Excellent attention to detail and accuracy in all tasks.
Strong interpersonal and prioritisation skills to meet tight deadlines.
Ability to work flexibly and adapt to changing priorities.
Proactive problem-solving approach with a can-do attitude.
Effective communication skills and professional presentation.
Ability to handle confidential information with discretion.
Comfortable using multiple software packages and systems.
Strong interpersonal skills for liaising with internal and external stakeholders.
Team player with a collaborative mindset.
What do we offer in return?
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
Reasonable adjustments
We\’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you\’re excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Fixed Term Contract (Fixed Term)
Team PA employer: Howden Group Holdings
Contact Detail:
Howden Group Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Howden on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common PA scenarios. Think about how you'd handle diary conflicts or travel arrangements. Showing you can think on your feet will impress the interviewers!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look sharp and professional. It shows you’re serious about the role and respect the company culture.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Howden team.
We think you need these skills to ace Team PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Team PA role. Highlight your organisational skills, diary management experience, and any relevant corporate background to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for the role and how you align with our culture at Howden. Don’t forget to mention why you’re excited about joining our team!
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate well-structured documents that are easy to read, so make sure your formatting is on point too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our amazing team!
How to prepare for a job interview at Howden Group Holdings
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team PA at Howden. Familiarise yourself with diary management, travel coordination, and meeting arrangements. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or complex schedules in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail and organisational prowess.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges a Team PA might face, such as scheduling conflicts or last-minute changes, and prepare your strategies for handling them effectively.
✨Demonstrate Cultural Fit
Howden values a collaborative culture, so be prepared to discuss how you work well in teams and support others. Share experiences where you've contributed to a positive team environment or helped colleagues overcome challenges, showing that you align with their no-limits mindset.
