Team Assistant

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

What is the role?

We are looking to hire a Team Assistant to provide vital support to leaders within our Group Data & Analytics team. This role will focus on delivering high-quality secretarial and administrative services, ensuring smooth operations and efficient coordination across the team.

Please note that this is a full-time, permanent position based in our Central London office (133 Houndsditch, EC3A 7DB).

What will you be doing?

Planning/Reporting

• Produce accurate and timely meeting minutes and related documentation.

• Manage assigned projects and contribute to others as needed.

• Provide relevant management information to managers.

PA Support (for nominated individuals)

• Organise diaries, files, and electronic records.

• Screen calls and emails, prioritise responses, and answer routine inquiries, redirecting as appropriate.

• Prepare paperwork for meetings and provide administration support for personal matters.

General Administration

• Arrange local and international travel, including visas, insurance, and itineraries.

• Liaise with support areas such as Facilities, post room, and reception team.

• Produce documentation using software packages, ensuring accuracy and corporate style.

• Process invoices and reconcile expenses for the department/team.

• Maintain up-to-date records on the Company’s/Group’s systems.

• Screen calls for the department and provide secretarial cover for other teams when needed.

What are we looking for?

• Previous experience in an administrative or secretarial role, ideally supporting a team.

• Diary management and international travel itinerary experience preferred.

• Excellent attention to detail, producing polished, professional documents.

• Strong prioritisation and organisational skills, able to meet tight deadlines with flexibility.

• Proactive problem‑ving capabilities.

• Effective communication, presenting a professional image to internal and external stakeholders.

• Ability to handle confidential matters appropriately.

What do we offer in return?

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other in the small everyday moments and the bigger challenges

• We are determined to make a positive difference at work and beyond

Diversity and Inclusion

At Howden we value diversity – there is no one Howden ‘personality type’. Instead, we’re looking for individuals who share the same values as us:

• Our successes have all come from someone brave enough to try something new

• We support each other, in the small everyday moments and the bigger challenges

• We are determined to make a positive difference, at work and beyond

We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect – regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances.

Our sustainability promise

We’re on a life‑long journey to become an ever‑more sustainable group. It’s a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.

Reasonable adjustments

We’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.

If you’re excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.

*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.