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For Companies At a Glance
- Tasks: Support project delivery with admin, organisation, and reporting tasks.
- Company: Join Howden, a global team of 18,000 passionate individuals.
- Benefits: Flexible hours, hybrid working, and a culture that values diversity.
- Why this job: Make a real impact while developing your career in a supportive environment.
- Qualifications: Strong organisational skills and experience in project coordination.
- Other info: Opportunities for personal growth and collaboration in a dynamic setting.
The predicted salary is between 28800 - 43200 £ per year.
Who are we?
Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.
People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like‑minded people driving change at Howden.
Role Purpose
The Project Coordinator / PMO Assistant supports the successful delivery of a large business integration programme by providing administrative, organisational, and reporting support to the Project Manager. The role ensures that project activities, meetings, documentation, and communications are well‑coordinated, accurate, and timely.
The role includes occasional management of workstreams / initiatives or projects and chairing regular project related meetings.
Key Accountabilities
Project Support & Administration
- Maintain and update programme documentation (plans, registers, status reports, RAID logs, action trackers).
- Support the scheduling and running of meetings, workshops, and project reviews.
- Track progress against milestones and flag variances to the project manager.
- Obtain updates where required from work steams/project teams.
Reporting & Monitoring
- Prepare and circulate progress reports, dashboards, and meeting minutes.
- Assist with the preparation of Governance meetings including Steer‑Co packs.
- Monitor budgets, resource usage, and timelines where required.
- Support risk, issue, and dependency tracking across internal and external resources.
Communication & Stakeholder Engagement
- Act as a point of contact for the programme team and stakeholders.
- Ensure effective distribution of programme information and updates.
- Support change management and stakeholder communications.
Tools & Systems
- Use project management tools (e.g. Monday.Com)
- Maintain accurate filing of project documents in shared systems.
Skills & Experience
- Strong organisational and planning skills.
- Team player with good interpersonal skills
- Attention to detail and ability to manage multiple priorities.
- Good written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Familiarity with project management tools and methodologies (Agile, Waterfall, PRINCE2, PMI).
- Problem‑solving and proactive approach to supporting delivery.
- Previous experience in an administrative, coordination, or assistant role within projects/programmes.
- Knowledge of and formal certification in project management methodologies (desirable but not essential – e.g. PRINCE2 Foundation).
- Experience of working in a fast‑paced, deadline‑driven environment.
What do we offer in return?
A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
- Our successes have all come from someone brave enough to try something new
- We support each other in the small everyday moments and the bigger challenges
- We are determined to make a positive difference at work and beyond
Reasonable adjustments
We\’re committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you\’re excited by this role but have some doubts about whether it’s the right fit for you, send us your application – if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Fixed Term Contract (Fixed Term)
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Project Coordinator / PMO Assistant employer: Howden Group Holdings
Contact Detail:
Howden Group Holdings Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator / PMO Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Howden on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Howden’s projects and values. Show them you’re not just another candidate but someone who genuinely aligns with their culture and mission.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating how your skills as a Project Coordinator can help drive their initiatives forward.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Howden team.
We think you need these skills to ace Project Coordinator / PMO Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your organisational skills and any relevant project management experience. We want to see how you fit into our culture and values!
Showcase Your Communication Skills: Since this role involves a lot of communication with stakeholders, it’s essential to demonstrate your written and verbal communication skills. Use clear and concise language in your application to reflect this.
Be Detail-Oriented: Attention to detail is key for this position. Ensure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Howden Group Holdings
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Coordinator / PMO Assistant role. Familiarise yourself with the key accountabilities and skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns with what Howden is looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and planning skills, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple priorities or coordinated projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Engage with Stakeholder Communication
Highlight your communication skills by discussing how you've effectively engaged with stakeholders in previous roles. Be ready to share examples of how you’ve distributed information, managed expectations, or facilitated meetings. This will demonstrate your ability to act as a point of contact for the programme team.
✨Familiarity with Tools is Key
Make sure you're comfortable discussing project management tools like Monday.com and your proficiency in Microsoft Office Suite. If you have experience with Agile, Waterfall, or PRINCE2 methodologies, mention that too. Showing that you can hit the ground running with the tools they use will give you an edge.