Team Assistant, Business crime - 12 month Fixed term contract

This is an excellent opportunity for candidates looking to gain hands-on experience in the niche area of Business Crime and Regulatory to join the team on a 12-month fixed term contract maternity cover. We are looking for a proactive, organised Team Assistant that will provide first-class professional support to our PAs together with a number of fee earners in the friendly, dynamic Business Crime and Regulatory Team (which is part of the wider Dispute Resolution Department). This role will be an integral part of the team and will offer great exposure to all aspects of the administration required for different high profile and confidential matters.

Role responsibility

• Administrative Support

• Assist with file opening and closure, ensuring full compliance with internal procedures and regulatory requirements.
• Manage the archiving of closed files in line with firm policy.
• Carry out legal research using online sources, databases, and relevant platforms.
• Prepare and type standard attendance notes, letters, handwritten statements, and transcriptions from police interviews and recorded meetings.
• Prepare, amend, and format emails and legal documents as requested.

• Collate, organise, and index legal documentation for ongoing matters.
• Maintain up-to-date paper and electronic filing, ensuring documentation is stored correctly within iManage.
• Scan and upload incoming post and documents into the correct iManage workspace and subfolders.
• Download, sort, and save documents received from clients, opposing solicitors, and third parties.

• Book and coordinate meetings, including room bookings and necessary arrangements.
• Assist with organising expenses for fee earners and PAs.
• Provide support to PAs during periods of absence, covering their administrative tasks as required.
• Handle small-volume printing, photocopying, and scanning; liaise with Document Services for larger or more complex tasks.

About you

• Good working knowledge of Microsoft Office and other commonly used software applications.
• Strong organisational and time-management skills, with the ability to handle multiple tasks and deadlines.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills, with the confidence to liaise with colleagues and external contacts at all levels.
• A proactive, flexible, and self-motivated approach to work.
• A professional and positive attitude with a willingness to learn.
• Discretion and confidentiality when dealing with highly sensitive information.
• The ability to work as a team player who is eager to contribute to a supportive and collaborative working environment.

At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients. We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all. We understand that every candidate’s needs are different. If there’s anything we can do to make your application journey more comfortable—whether for interviews, assessments, or onboarding—please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you.

Contact our recruitment team at recruitment@howardkennedy.com to discuss any support you might need.

Agency Introductions

Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.