Legal Support Assistant - 6 Month FTC in London

This is an excellent opportunity to join us as a Legal Support Assistant (LSA), providing high quality support being part of a busy team, interacting daily with EAs/PAs and fee earners while having the ability to prioritise workloads and liaise with other support functions to ensure timely delivery. All LSAs work as part of a team with shared responsibilities and exposure to practice-specific tasks depending on department, including litigation, regulatory or transactional support activities. Core Hours are Monday to Friday 9.30am to 5.30pm, with a flexible hybrid working arrangement.

Role responsibility

• Document management – preparing transcripts from recorded meeting or calls, drafting, formatting, comparing, amending emails/documents/attendance notes, and filing when required.
• Photocopying, printing and scanning, with delivery/collection of larger volumes via Document Services Team, and arranging couriers.
• Undertaking conflict searches, and further legal/factual research using the internet, databases etc.
• Collating, indexing and structuring of both physical and/or electronic legal documents, such as supporting the preparation of case bundles and documentation for hearings, investigations and regulatory submissions.
• Assisting with file opening and archiving, to include scheduling documents/deeds and sending to storage.
• Maintaining the stationery supplies and ensuring the areas are kept tidy.
• Finance related admin - assisting with inputting expenses on Chrome River, dealing with all forms of payment requests and Elite 3E queries.
• Booking departmental and other internal meetings.
• Downloading/uploading data room documents and saving to appropriate files/locations.
• Submitting full property searches on Land Registry and other third party applications, keeping the fee earner up to date on search results received and managing outstanding search results.
• Requesting and storing Wills and other similar documents from/onto Willbase.
• Liaising with third parties to obtain documentation, including Probate Registry, HMCTs and other institutions where required.
• Handling incoming case materials from clients/third parties.
• Assisting with any other department ad hoc duties, such as business development tasks.

About you

• Excellent organisation and time management skills, with the ability to prioritise your workload in a deadline driven environment, remaining calm and focussed.
• Strong communication and relationship building skills, with individuals of all levels.
• Excellent attention to detail.
• Good knowledge of Microsoft and other commonly used software.
• Being a supportive team player with an ability to use your initiative to develop solutions.
• Strong administration skills.
• Enthusiastic, flexible can-do approach to tasks and situations.
• Understanding of client confidentiality, with the ability to display discretion when dealing with sensitive information.

Benefits

• Competitive salary
• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Private Healthcare
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.

Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work.

At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.

As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.