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- Tasks: Join our Billing Team to process bills and support financial operations.
- Company: Howard Kennedy, a dynamic law firm with a collaborative culture.
- Benefits: 25 days holiday, health insurance, pension scheme, and employee assistance programme.
- Why this job: Make an impact in a supportive environment while developing your finance skills.
- Qualifications: Experience in billing, strong organisational skills, and proficiency in Excel.
- Other info: Inclusive workplace with opportunities for growth and community involvement.
The predicted salary is between 30000 - 42000 £ per year.
We have an excellent opportunity for a proactive and detail focused Billing Assistant to join our friendly and collaborative Billing Team. This role is central to ensuring the smooth and accurate processing of the firm’s billing function, supporting both our lawyers and the wider finance team.
Role responsibility
- Process bills and credit notes daily in 3E, ensuring compliance with the Solicitors Regulation Authority (SRA) Accounts Rules and internal firm policies.
- Manage the end to end billing cycle, ensuring matters are billed accurately and on time.
- Send bills in accordance with the firm’s centralised billing process, ensuring correct formats, narratives, and authorisations.
- Act as a first point of contact for billing related queries from fee earners, PAs, and other internal stakeholders.
- Produce matter summaries, time narratives, WIP reports, draft bills, and other financial information as requested.
- Assist fee earners and PAs with time transfers, write offs and any other billing adjustments.
- Generate and distribute monthly statements from ARCS.
- Work closely with the Credit Control team to resolve outstanding billing issues and support cashflow management.
- Assist in testing and implementation of future 3E updates or finance system enhancements.
- Support the finance team with ad hoc administrative and project work as required.
About you
- Previous experience in a similar billing role, ideally within a law firm or a professional services environment.
- Strong working knowledge of 3E.
- Excellent organisational and time management skills, with the ability to manage your own workload, particularly around key deadlines such as month end and year end.
- Strong communication skills, with confidence engaging with individuals at all levels, both internal and external.
- High level of accuracy and attention to detail, particularly when dealing with financial data and compliance requirements.
- Proficiency with Microsoft Office, particularly Excel, and the ability to learn new systems quickly.
- A proactive and solutions focused approach.
- A team oriented mindset, with the willingness to support others during busy periods.
- A professional and customer focused attitude.
- Ability to remain calm and organised, even when working to deadlines.
At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients. We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.
Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.
Benefits
- 25 days annual holiday
- Permanent Health Insurance
- Life Assurance
- Interest free Season Ticket Loan
- Pension Scheme
- Staff Introductory Scheme
- Employee Assistance Programme
About us
With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering. Our clients find our straightforward approach a compelling alternative to larger, less personal firms.
Whether you are an ambitious and talented individual wanting to hit the ground running from day one, or an established professional looking for a new opportunity, Howard Kennedy is the firm where you can really make it happen. We have earned a strong reputation for our exceptional and uniquely talented people who between them deliver outstanding results for clients. In a firm of our size, our strong team dynamic creates a thriving culture of creativity and entrepreneurialism. Howard Kennedy is a pragmatic and non-hierarchical environment where success is shared, and you are proactively encouraged to thrive at your own pace.
Our distinctive culture is built on fairness and respect. Guided by the firm’s values of talk straight, think smart and be yourself, everyone in the firm holds equal value, and everyone plays their role in supporting, encouraging and inspiring colleagues to do their best work. At the same time, we recognise and reward individualism, celebrating the diversity of our people and supporting them to grow their practice and drive their own career advancement.
As well as client work, there is opportunity to broaden your horizons at the firm with fulfilling pro bono and charity projects. We have a regular social calendar full of wellbeing activities, charitable and social events too.
Billing Assistant employer: Howard Kennedy LLP
Contact Detail:
Howard Kennedy LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Howard Kennedy. Check out their website and social media to understand their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to billing and finance roles. Think about your previous experiences and how they relate to the responsibilities listed in the job description. The more you practice, the more confident you'll feel when it’s time to shine!
✨Tip Number 3
Show off your skills! During the interview, don’t just talk about your experience—bring examples! If you've worked with 3E or handled billing cycles before, share specific stories that highlight your attention to detail and problem-solving skills. This will make you stand out as a candidate.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it gives you a chance to reiterate why you’d be a great fit for the Billing Assistant position at Howard Kennedy.
We think you need these skills to ace Billing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Assistant role. Highlight your previous experience in billing, especially if it's within a law firm or professional services. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: Since this role requires a high level of accuracy, be sure to showcase your attention to detail in your application. Mention specific examples where you've successfully managed financial data or compliance requirements.
Communicate Clearly: Strong communication skills are key for this position. In your cover letter, demonstrate how you've effectively engaged with colleagues at all levels. We love seeing candidates who can articulate their thoughts clearly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Howard Kennedy LLP
✨Know Your Numbers
As a Billing Assistant, you'll be dealing with financial data daily. Brush up on your knowledge of billing processes and compliance with the Solicitors Regulation Authority (SRA) Accounts Rules. Be ready to discuss how you've ensured accuracy in past roles.
✨Master 3E
Familiarise yourself with the 3E billing system if you haven't already. Highlight any previous experience you have with it during the interview. If you can demonstrate your ability to manage the end-to-end billing cycle using this software, you'll stand out as a strong candidate.
✨Show Off Your Communication Skills
You'll be the first point of contact for billing queries, so it's crucial to showcase your strong communication skills. Prepare examples of how you've effectively engaged with colleagues at all levels and resolved issues in a professional manner.
✨Stay Organised Under Pressure
The role requires excellent organisational skills, especially around key deadlines. Share specific strategies you've used to manage your workload during busy periods, and be prepared to discuss how you remain calm and organised when facing tight deadlines.
