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- Tasks: Support daily office operations and manage accounts with a focus on customer service.
- Company: Established business in Skelmersdale with a supportive team environment.
- Benefits: Competitive salary starting from £27,000 and opportunities for career growth.
- Why this job: Be the key contact in a dynamic office while honing your finance and admin skills.
- Qualifications: 3+ years experience with Sage 50 Accounts and strong communication skills.
- Other info: Flexible working within a small team and training provided for customs knowledge.
The predicted salary is between 27000 - 37800 £ per year.
Location: Skelmersdale
Salary: From £27,000 per annum
Job Type: Full-time, Permanent
Howard James Recruitment is working with a well-established business to recruit an experienced Accounts / Office Administrator to support the smooth day-to-day running of a busy office environment. This is a varied role suited to someone who enjoys balancing accounts responsibilities with general office administration and being a key point of contact within the business.
Key Responsibilities
- Office & Administration
- Acting as the first point of contact for customer enquiries via phone and email
- Processing customer sales orders on Sage 50, checking stock availability and providing lead times
- Liaising with production to ensure timely order fulfilment
- Raising sales invoices, including carriage charges, once goods are shipped
- Arranging daily courier collections (DPD, TNT, FedEx, DHL, UPS)
- Maintaining and updating customer records and order tracking
- Providing administrative support to the wider sales and office team
- General filing and administrative duties
- Providing cover for other office duties when required
- Accounts payable: processing supplier invoices on Sage 50, matching to deliveries, coding invoices, reconciling supplier statements and resolving queries
- Processing month-end payment runs
- Bank and credit card reconciliations
- VAT returns
- Monthly payroll using Sage 50 Payroll, including timesheets, SSP, SMP, HMRC submissions and posting journals
- Handling payroll-related queries from employees
- Pension administration including auto-enrolment, joiners and leavers, and processing payments
Person Specification
- Highly organised with excellent planning and administration skills
- Able to multitask and manage a varied workload effectively
- Self-motivated, punctual, reliable and able to maintain confidentiality
- Strong written and verbal communication skills
- Comfortable working flexibly within a small team environment
Experience Required
- Minimum of 3 years’ experience using Sage Line 50 Accounts (or similar)
- Minimum of 1 year’s experience using Sage 50 Payroll (or similar)
- Knowledge of customs declarations for shipping to Europe, USA and Rest of the World is advantageous (training can be provided)
Qualifications
- Confident IT user with strong skills in Word, Excel and Outlook
For more information or indeed to apply please send your CV via the "Apply Now" button and one of the team will call you back to discuss your application in greater detail.
Accounts/ Office Administrator employer: Howard James Recruitment Consultancy Ltd
Contact Detail:
Howard James Recruitment Consultancy Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts/ Office Administrator
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help us tailor our answers and show that we're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. We want to sound confident and articulate when discussing our experience with Sage 50 and other relevant skills.
✨Tip Number 3
Dress the part! Even if the office is casual, looking smart can make a great first impression. We want to show that we take this opportunity seriously and are ready to contribute to the team.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can set us apart from other candidates. It shows our enthusiasm for the role and keeps us fresh in their minds as they make their decision.
We think you need these skills to ace Accounts/ Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Sage 50 and any relevant accounts or office admin roles. We want to see how your skills match the job description, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Accounts/Office Administrator role. Keep it friendly and professional, and let us know what excites you about joining our team.
Show Off Your Communication Skills: Since this role involves being a key point of contact, make sure your written application reflects your strong communication skills. Clear, concise language will help us see that you can handle customer enquiries like a pro!
Apply Through Our Website: We encourage you to apply directly through our website. It’s super easy, and it helps us keep track of your application. Plus, you’ll get a chance to explore more about us and what we do!
How to prepare for a job interview at Howard James Recruitment Consultancy Ltd
✨Know Your Sage Inside Out
Since this role requires experience with Sage 50, make sure you brush up on your knowledge of the software. Be prepared to discuss specific tasks you've completed using Sage, like processing invoices or running payroll, and maybe even share a success story where you solved a problem using it.
✨Show Off Your Multitasking Skills
This position involves juggling various responsibilities, so be ready to demonstrate how you manage multiple tasks effectively. Think of examples from your past roles where you successfully balanced accounts duties with administrative tasks, and be ready to explain your approach.
✨Communicate Clearly and Confidently
As the first point of contact for customer enquiries, strong communication skills are a must. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about handling customer queries or resolving issues, showcasing your ability to maintain professionalism under pressure.
✨Prepare Questions About the Company
Show your interest in the company by preparing thoughtful questions. Ask about their team structure, how they handle busy periods, or what their expectations are for the role. This not only shows you're engaged but also helps you determine if the company is the right fit for you.
